Village of Edgerton Council Meeting Minutes
December 16, 2019 at 7:00 PM
- Mayor Bowsher called the meeting to order at 7:00PM with the Pledge of Allegianc
- Y – Yes, N – No, A – Abstain, Abs – Absent
- Roll Call:
|
Muehlfeld, Roger |
Y |
|
Thiel, Dean |
Y |
|
Day, Robert |
Y |
|
Wallace, Chuck |
Y |
|
Gruver, Jason |
Y |
|
Perry, Jackie |
Y |
6 Members Present
Other Village Representatives Present:
- Charles Butler – Solicitor
- Denise Knecht – Fiscal Officer
- Zachary Dohner – Village Administrator
- Amanda Herman – Administrative Assistant
Media Present:
- Cindy Thiel, The Edgerton Earth
Public Present:
- Scott Hartley
- Leslie VanAusdale
- Pam Fitzcharles
- Denise Bowsher
- Jeff Childress
- Mayor Bowsher took a moment to thank Dean Thiel for his time served on Village Council and for his service and dedication to the Edgerton community. Councilman Thiel was congratulated by council members as well
- Presentation of Service Award to Mayor Lance Bowsher, presented by Council President, Jason Gruver.
-On behalf of Village council, employees, and community Jason presented a service award (clock) to Mayor Bowsher for his commitment to the Village of Edgerton serving on Village Council from 2002-2004 and Mayor from 2004-2019. The Mayor made a statement, saying that this was his 432nd meeting and it has been an honor a privilege to serve the residents of Edgerton. He appreciates the support, and most importantly the love and support from his wife. He stated this is a great community with an amazing staff and he has always appreciated input from Council members, even those that he clashed with. “It was never personal, the end result was always what is best for Edgerton.” His mentors included Greg Jennings, Bessie Wright, Don Buchs, Red Pettit, Bob Meyer, and more helped shape him in the Mayor he is today. “I hope that I represented Edgerton in a way for the residents to be proud. Edgerton will always be my home. God Bless Edgerton.” - Motion to Approve Meeting Minutes from December 2nd, 2019 :
|
Muehlfeld, Roger |
Y |
|
Thiel, Dean |
Y 2nd |
|
Day, Robert |
Y Motion |
|
Wallace, Chuck |
Y |
|
Gruver, Jason |
Y |
|
Perry, Jackie |
Y |
Motion passes 6-0
- Motion to Approve Public Hearing Minutes from December 2nd, 2019:
|
Muehlfeld, Roger |
Y |
|
Thiel, Dean |
Y Motion |
|
Day, Robert |
Y 2nd |
|
Wallace, Chuck |
Y |
|
Gruver, Jason |
Y |
|
Perry, Jackie |
Y |
Motion passes 6-0
Joey Boston with Efficiency Smart gave a short presentation. Efficiency Smart is a service for the community designed to help members learn the most cost effective way to live. Efficiency Smart offers multiple programs to help electric customers with a sole purpose to save on operating and maintenance cost for customers. There are 4 key pillars to for service to the community. #1 is customer engagement. #2 Economic Development-retaining, sustaining, and growing. #3 Financial Cost Effectiveness #4 Goodwill to personal relations. One of the new enhancements offered by Efficiency Smart is the Electric Bill Advice Program, which allows residents to discuss usage, charges, and any increase in cost.
Amanda Herman entered at 7:25 pm.
Discussion: Requesting Council approval of 2020 schedules and committee assignments as follows:
- Motion to approve 2020 Holiday Schedule:
|
Muehlfeld, Roger |
Y Motion |
|
Thiel, Dean |
Y |
|
Day, Robert |
Y 2nd |
|
Wallace, Chuck |
Y |
|
Gruver, Jason |
Y |
|
Perry, Jackie |
Y |
Motion passes 6-0
- Motion to approve 2020 Payroll Dates:
|
Muehlfeld, Roger |
Y |
|
Thiel, Dean |
Y |
|
Day, Robert |
Y |
|
Wallace, Chuck |
Y Motion |
|
Gruver, Jason |
Y 2nd |
|
Perry, Jackie |
Y |
Motion passes 6-0
- Motion to approve 2020 Council Meeting Dates:
|
Muehlfeld, Roger |
Y |
|
Thiel, Dean |
Y Motion |
|
Day, Robert |
Y 2nd |
|
Wallace, Chuck |
Y |
|
Gruver, Jason |
Y |
|
Perry, Jackie |
Y |
Motion passes 6-0
Discussion: Denise Knecht informed Council that the Dependency Board currently consists of Mike Krill, Scott Blue, Chad Schlie, Lance Bowsher and Denise Knecht. Denise made the suggestion to Council that Board members remain the same, with the exception of current Mayor Lance Bowsher that will be replaced with Mayor Elect Bob Day.
- Motion to approve 2020 Volunteer Firefighters’ Dependents Fund Board Members :
|
Muehlfeld, Roger |
Y |
|
Thiel, Dean |
Y 2nd |
|
Day, Robert |
Y |
|
Wallace, Chuck |
Y |
|
Gruver, Jason |
Y Motion |
|
Perry, Jackie |
Y |
Motion passes 6-0
Councilman Chuck Wallace raised concerns that Assignments should be designated after new council members are sworn in to ensure all members are included on the assignment list. Chuck was informed that new council member, Leslie VanAusdale is already included and the council member to take the council seat of Mayor Elect Bob Day will assume the vacant seat.
- Motion to approve 2020 Committee Assignments:
|
Muehlfeld, Roger |
Y Motion |
|
Thiel, Dean |
Y |
|
Day, Robert |
Y |
|
Wallace, Chuck |
Y |
|
Gruver, Jason |
Y |
|
Perry, Jackie |
Y 2nd |
Motion passes 6-0
Discussion: On November 19th, Administrative Assistant, Amanda Herman and Clerk, Colleen Hennessey attended The Ohio Auditor of State’s Office Certified Public Records training fulfilling the requirements under ORC Section 109.43(B).
- Motion to approve Amanda Herman as designee for Certified Public Records training for Council Member requirements:
|
Muehlfeld, Roger |
Y |
|
Thiel, Dean |
Y |
|
Day, Robert |
Y |
|
Wallace, Chuck |
Y |
|
Gruver, Jason |
Y Motion |
|
Perry, Jackie |
Y 2nd |
Motion passes 6-0
Discussion: Amanda has been working with Pitney Bowes and Impac to provide quotes for a lease agreement that suits the Village for postage/folding machines. Information was given to Council regarding equipment, term length, and cost. It was Amanda’s recommendation, based on price comparison and convenience, that Council allow the Village to enter into a preliminary agreement with Impac for a 5 year lease agreement once current agreement with Pitney Bowes terminates in June 2020.
- Motion to enter into preliminary agreement with Impac for postage machine and folder due to expire in June of 2020:
|
Muehlfeld, Roger |
Y 2nd |
|
Thiel, Dean |
Y |
|
Day, Robert |
Y |
|
Wallace, Chuck |
Y |
|
Gruver, Jason |
Y |
|
Perry, Jackie |
Y Motion |
Motion passes 6-0
Discussion: Current agreement with Bish, Butler, & Thompson due to terminate December 31, 2019. Councilman Bob Day wanted to know if the new Representative agreement included a rate increase. Solicitor Charles Butler stated there was a 5% increase, the first since 2017, and it is the equivalent of $5.00 per hour.
- Motion to approve Representation Agreement for 2020 with Charles Butler (Bish, Butler, & Thompson) for legal services:
|
Muehlfeld, Roger |
Y 2nd |
|
Thiel, Dean |
Y |
|
Day, Robert |
Y Motion |
|
Wallace, Chuck |
Y |
|
Gruver, Jason |
Y |
|
Perry, Jackie |
Y |
Motion passes 6-0
Discussion: Bob Day presented to Council that he would like the Village to assist the Edgerton Area Foundation and Edgerton Chamber of Commerce to replace the downtown speakers as part of a community project. Only 3-4 of the 7 total speakers currently work. The replacement project cost includes 7 new outdoor speakers as well as installation and a 5 year warranty. Mr. Day would like the speakers to be used more often than during parade time and the Christmas season.
- Motion to approve The Village of Edgerton to pay 1/3 of the downtown speaker system upgrade in the amount of $879.67:
|
Muehlfeld, Roger |
Y |
|
Thiel, Dean |
Y 2nd |
|
Day, Robert |
Y |
|
Wallace, Chuck |
Y Motion |
|
Gruver, Jason |
Y |
|
Perry, Jackie |
Y |
Motion passes 6-0
Discussion: Zach Dohner stated he is only asking for permission to enter into agreement, and he will bring the final contract/agreement to Council for approval before signing, after review by Mr. Butler.
- Motion to allow Village Administrator to enter into agreement with Efficiency Smart for term of 3 years:
|
Muehlfeld, Roger |
Y |
|
Thiel, Dean |
Y |
|
Day, Robert |
Y Motion |
|
Wallace, Chuck |
Y |
|
Gruver, Jason |
Y 2nd |
|
Perry, Jackie |
Y |
Motion passes 6-0
Discussion: Current agreement due to terminate December 31, 2019. Wastewater testing for Edgerton operator certification will be on December 19, 2019. New agreement will be on a month to month basis.
- Motion to allow Village Administrator to extend Wastewater Operator of Record agreement with Village of Edon:
|
Muehlfeld, Roger |
Y |
|
Thiel, Dean |
Y |
|
Day, Robert |
Y Motion |
|
Wallace, Chuck |
Y |
|
Gruver, Jason |
Y 2nd |
|
Perry, Jackie |
Y |
Motion passes 6-0
Village Administrator Zach Dohner provided a comparison sheet showing the 2% and 3% increase in wages for 2020. Part time police and volunteer firefighters will also receive $1.00/hr wage increase.
- Motion to increase wages at 2% per 2020 Wage Sheet (see attached sheet):
|
Muehlfeld, Roger |
Y Motion |
|
Thiel, Dean |
Y |
|
Day, Robert |
Y 2nd |
|
Wallace, Chuck |
Y |
|
Gruver, Jason |
Y |
|
Perry, Jackie |
Y |
Motion passes 6-0
Denise explained that EMS and Medic personnel are not in our payroll system, however; The Village has an agreement with the County to make an annual payment for Medic 1 personnel that attend County EMS meetings.
- Motion to increase EMS Medic 1 hourly meeting rate from $9.00/hr to $10.00/hr:
|
Muehlfeld, Roger |
Y |
|
Thiel, Dean |
Y |
|
Day, Robert |
Y |
|
Wallace, Chuck |
Y |
|
Gruver, Jason |
Y Motion |
|
Perry, Jackie |
Y 2nd |
Motion passes 6-0
Discussion: Fiscal Officer Denise Knecht stated that in previous years, a Special Meeting has been held at the end of the year to pay bills and wrap up year-end items. Denise explained that last year, Council opted to allow the Fiscal Officer to pay invoices without holding a Special meeting. Denise is asking for a motion to cancel the Special Meeting, keeping in mind a meeting can still be called to order if needed.
- Motion to cancel Special Meeting December 30, 2019:
|
Muehlfeld, Roger |
Y |
|
Thiel, Dean |
Y |
|
Day, Robert |
Y 2nd |
|
Wallace, Chuck |
Y |
|
Gruver, Jason |
Y Motion |
|
Perry, Jackie |
Y |
Motion passes 6-0
Discussion: To give an explanation, the Fire Capital increase of $8,100.00 is for a BWC Safety Grant received for gloves and hoods on 12/5/19. The increase to Electric & Water Deposits of $500.00 is necessary to cover the amount needed for deposit refunds to customers through Dec 2019. The remaining line decrease requests, including General and Income Tax Capital Outlay, Issue 1 Street Capital Outlay and Issue 1 Grants, are necessary to decrease the revenue and expenses for the East and West Hull Street Improvement Projects that did not happen as expected in 2019.
VILLAGE OF EDGERTON ORDINANCE NO. 1043
AN ORDINANCE PROVIDING FOR A SUPPLEMENT TO THE 2019 ANNUAL APPROPRIATIONS
- Motion to suspend the rules for Ordinance No. 1043:
|
Muehlfeld, Roger |
Y Motion |
|
Thiel, Dean |
Y |
|
Day, Robert |
Y |
|
Wallace, Chuck |
Y |
|
Gruver, Jason |
Y 2nd |
|
Perry, Jackie |
Y |
Motion passes 6-0
- Motion to pass and adopt Ordinance No. 1043:
|
Muehlfeld, Roger |
Y |
|
Thiel, Dean |
Y Motion |
|
Day, Robert |
Y |
|
Wallace, Chuck |
Y 2nd |
|
Gruver, Jason |
Y |
|
Perry, Jackie |
Y |
Motion passes 6-0
Discussion: This is an annual measure passed to set wage range for job classifications. These ranges meet the requirements for a 2% increase in wages. The effective date will be December 23, 2019 for bi-weekly payroll. Monthly will have an effective date of January 1, 2020.
VILLAGE OF EDGERTON ORDINANCE NO. 1044
ORDINANCE ESTABLISHING THE SALARIES AND WAGES FOR THE EMPLOYEES OF THE VILLAGE OF EDGERTON, OHIO AND DECLARING AN EMERGENCY
- Motion to suspend the three reading rule for Ordinance No. 1044:
|
Muehlfeld, Roger |
Y |
|
Thiel, Dean |
Y |
|
Day, Robert |
Y |
|
Wallace, Chuck |
Y |
|
Gruver, Jason |
Y 2nd |
|
Perry, Jackie |
Y Motion |
Motion passes 6-0
- Motion to pass and adopt Ordinance No. 1044:
|
Muehlfeld, Roger |
Y 2nd |
|
Thiel, Dean |
Y |
|
Day, Robert |
Y |
|
Wallace, Chuck |
Y |
|
Gruver, Jason |
Y Motion |
|
Perry, Jackie |
Y |
Motion passes 6-0
Discussion: Zach Dohner explained the following 3 Zoning Ordinances were brought before the planning commission and then brought to Council at the Public Hearing. The Village is now clear to go forward with request for changes to zoning classifications. Regarding Ordinance #1045; there has been a signed agreement that property listed will be used solely for storage. Concern about the possibility of apartments being built was addressed as approval will have to be given by the Village for any new construction.
VILLAGE OF EDGERTON ORDINANCE NO. 1045
AN ORDINANCE RECLASSIFYING CERTAIN REAL PROPERTY UNDER THE VILLAGE ZONING CODE (Parcel Nos. 061-270-19-009.000 & (061-270-19-010.000)
- Motion to waive the three reading rule for Ordinance No. 1045:
|
Muehlfeld, Roger |
Y |
|
Thiel, Dean |
Y |
|
Day, Robert |
Y |
|
Wallace, Chuck |
Y Motion |
|
Gruver, Jason |
Y |
|
Perry, Jackie |
Y 2nd |
Motion passes 6-0
- Motion to pass and adopt Ordinance No. 1045:
|
Muehlfeld, Roger |
Y |
|
Thiel, Dean |
Y Motion |
|
Day, Robert |
Y 2nd |
|
Wallace, Chuck |
Y |
|
Gruver, Jason |
Y |
|
Perry, Jackie |
Y |
Motion passes 6-0
VILLAGE OF EDGERTON ORDINANCE NO. 1046
AN ORDINANCE RECLASSIFYING CERTAIN REAL PROPERTY UNDER THE VILLAGE ZONING CODE (Parcel No. 061-220-02-007.000)
- Motion to waive the three reading rule for Ordinance No. 1046:
|
Muehlfeld, Roger |
Y |
|
Thiel, Dean |
Y |
|
Day, Robert |
Y |
|
Wallace, Chuck |
Y |
|
Gruver, Jason |
Y 2nd |
|
Perry, Jackie |
Y Motion |
Motion passes 6-0
- Motion to pass and adopt Ordinance No. 1046:
|
Muehlfeld, Roger |
Y |
|
Thiel, Dean |
Y |
|
Day, Robert |
Y |
|
Wallace, Chuck |
Y 2nd |
|
Gruver, Jason |
Y Motion |
|
Perry, Jackie |
Y |
Motion passes 6-0
VILLAGE OF EDGERTON ORDINANCE NO. 1047
AN ORDINANCE AMENDING SECTION 1137.04 AND REPEALING PRIOR SECTION 1137.04 (Parcel No. 061-220-02-007.000)
- Motion to waive the three reading rule for Ordinance No. 1047:
|
Muehlfeld, Roger |
Y |
|
Thiel, Dean |
Y 2nd |
|
Day, Robert |
Y |
|
Wallace, Chuck |
Y Motion |
|
Gruver, Jason |
Y |
|
Perry, Jackie |
Y |
Motion passes 6-0
- Motion to pass and adopt Ordinance No. 1047:
|
Muehlfeld, Roger |
Y |
|
Thiel, Dean |
Y |
|
Day, Robert |
Y 2nd |
|
Wallace, Chuck |
Y |
|
Gruver, Jason |
Y Motion |
|
Perry, Jackie |
Y |
Motion passes 6-0
Administrator Update by Zach Dohner:
- Thanked Mayor Lance Bowsher for his service, passion and commitment to Edgerton. It was a pleasure to work alongside Lance and he wished him the best of luck.
- This will be the last week for leaves (Dec 16-20) weather permitting.
Fiscal Officer Update by Denise Knecht:
- Credit Card Review 11.15.19-12.15.19 is ready for viewing and approval.
- AMP Key account webinar sign up deadline is Tuesday, December 17.
- BWC policy premium has decreased significantly this year. Total cost is at more than a 50% decrease from previous year.
- Scott did a great job bringing in grant money this year. By working with BWC, Scott was able to secure a grant of $8,100 for 2 sets of hoods and gloves for each fireman. The Jaws of Life purchase is also now complete with the arrival of a final piece of equipment, which was also purchased with the help of grant money totaling $40,000.
- TH3 loan principal and interest payment was made this week for the December installment, leaving a balance of $680,000.
Chuck Wallace had questions about Bill’s List item regarding key purchase for TH3. He wants to make sure keys are not being passed out and we don’t run in to problems as we have in the past. It was explained that keys were made to give to sporting groups that use the gym and for the rental of the gym on weekends.
- Motion to pay bills December 16th, 2019:
|
Muehlfeld, Roger |
Y |
|
Thiel, Dean |
Y |
|
Day, Robert |
Y |
|
Wallace, Chuck |
Y 2nd |
|
Gruver, Jason |
Y Motion |
|
Perry, Jackie |
Y |
Motion passes 6-0
Council Discussion:
Jackie Perry led by thanking Mayor Lance Bowsher for his years of service and dedication to the Village.
Jason Gruver complimented Scott Blue and the Fire Department for their work with BWC. He also inquired about the soon to be vacated council seat and if any resumes have been received. Administrator Dohner stated there had been 2 applications turned in to him so far. Councilman Day suggested extending the deadline until after the first of the year and would like to be more involved in the process.
Chuck Wallace thanked Mayor Bowsher for his service and always being able to walk out of meetings and work things out no matter what happened. Chuck also commended residents on the display of Christmas lights throughout the Village. Mr. Wallace went on to say how beneficial the Jaws of Life will be for the Fire Department after training on it a few weeks ago. Mr. Wallace met with Nick Perry about getting work done at Gerhart Park and would like to have work done in 2019 if possible. Mr. Perry will also be getting an estimate for parking lot construction at Miller Park.
Bob Day thanked Lance for his service and stated he has a tremendous amount of respect for his dedication over the years and knows he is going to be a resource. Mr. Day also wanted to thank the group that helped decorate, Troy Nihart and Trevor Lawson from the electric department for getting everything set up. Henry and Terri Kotula donated multiple decorations and would like to dedicate them as a tribute to all Edgerton citizens who are battling or have battled cancer. “Thank you to all.”
Dean Thiel thanked Mayor Bowsher for his guidance through all the rough times and smooth times. He appreciates his help and insight and thanks him for allowing him to sit beside him on Council for the last 12 years.
Roger Muehlfeld told Lance to ENJOY his 1st and 3rd Monday nights!
Lance dismissed Council for his last time as Mayor.
- Motion to adjourn at 8:40 PM:
|
Muehlfeld, Roger |
Y 2nd |
|
Thiel, Dean |
Y |
|
Day, Robert |
Y |
|
Wallace, Chuck |
Y |
|
Gruver, Jason |
Y Motion |
|
Perry, Jackie |
Y |
Motion passes 6-0