Council Meeting Minutes June 17, 2019

by | Jun 17, 2019 | Council Minutes

Village of Edgerton Council Meeting Minutes
June 17, 2019 at 7:06 PM

  • Mayor Bowsher called the meeting to order at 7:06 PM following the Joint Meeting of the Cemetery Board
  • Y – Yes, N – No, A – Abstain, Abs – Absent
  • Roll Call:

Muehlfeld, Roger                                  

Y

Thiel, Dean

Y

Day, Robert

Y

Wallace, Chuck

Y

Gruver, Jason

Y

Perry, Jackie

Y

All Members Present

Other Village Representatives Present:

  • Charles Butler – Solicitor
  • Denise Knecht – Fiscal Officer
  • Zachary Dohner – Village Administrator
  • Shawn Clifton – Income Tax Clerk

Media Present:

  • Jeremy Scott, Village Reporter
  • Cindy Thiel, Edgerton Earth

Public Present:

  • Mike Kimpel, Baker Family Metal Recycling Donations
  • Greg Kimpel, Baker Family Metal Recycling Donations
  • Russ Davies, Andres O’Neil and Lowe Insurance Agency
  • Julie Osmun, Maple Grove Cemetery Clerk
  • Cathy Kimpel, St. Joseph Township Clerk
  • Dennis Grzych
  • Michelle Ryder, Werlor
  • Brok Coburn, Werlor
  • Craig Lutz, Republic Services
  • Motion to Approve Meeting Minutes from 06.03.19:

Muehlfeld, Roger                                  

Y

Thiel, Dean

Y   2nd

Day, Robert

Y   Motion

Wallace, Chuck

Y

Gruver, Jason

Y

Perry, Jackie

Y

Motion Passed 6-0

  • Motion to Approve Special Meeting Minutes from 06.11.19:

Muehlfeld, Roger                                  

Y

Thiel, Dean

Abstain

Day, Robert

Y   Motion

Wallace, Chuck

Abstain

Gruver, Jason

Y  

Perry, Jackie

Y   2nd

Motion Passed 4-0

  • Mayor Bowsher recognized and thanked Greg Kimpel, Mike Kimpel and their crew for their scrap metal collecting project to benefit the Dustin Baker Family after their fire. Mayor Bowsher stated that this project exemplifies what Edgerton is all about.  Mike Kimpel stated that they thought they could help out the family a little bit and then it just took off so they ran with it.  He also commented that the large trash drop off day was a huge factor.  Mike stated they figured they collected 16,000 lbs. of scrap that day.  Mike informed Council that they were able to donate over $11,000.00 to the Dustin Baker Family.  Greg Kimpel commented that they would like to keep this project going and be able to help individuals with future donations but they have details to figure out first.  Mayor Bowsher thanked them again.

Greg Kimpel and Mike Kimpel exited at 7:11 PM.

  • Mayor Bowsher introduced Russ Davies from Andre O’Neal and Lowe Insurance Agency. Russ explained that the agency has been dong re-evaluations on properties they insure. Russ explained that the Town Hall Building is currently insured for 3.3 million.  The re-evaluation figures show it would cost 7 million to replace the Town Hall Building as it is now.  Russ informed Council that the current Town Hall Building is cost valued at 7 million and is currently insured at 3 million..  Russ stated that a 10,000 square ft. building could be built for 2 million.  Bob Day asked what the annual premium is for the current Town Hall Building.  Russ said he didn’t have it with him but said he would get the Village the amount.  Russ stated that the Village Council needs to decide whether a 10,000 square ft. building is big enough and if so do they want to replace just the building at 2 million or does Council want to replace the building at a cost of 2 million and the gym at a cost of 1 million.  He stated that Council doesn’t need to make any decisions right away.  Mayor Bowsher thanked Russ for coming.

 

Discussion Resolution No 2019-004: 

  • Zach Dohner explained that he was waiting on the figures before he brought this issue before Council. House Bill 6 is now in the Senate and if passed; we, The Village of Edgerton would lose our credits we receive for investing in clean renewable energy resources with AMP such as solar, wind and hydro power facilities.  These credits would be used to subsidize Davis Besse plants (nuclear and coal).  Edgerton taxpayers as a whole would have to pay an extra $25,500.00 roughly if these credits are lost.

VILLAGE OF EDGERTON RESOLUTION NO. 2019-004
A RESOLUTION OPPOSING OHIO HOUSE BILL 6

  • Motion to pass and adopt Resolution No. 2019-004 (earliest time allowable by law):

Muehlfeld, Roger                                  

Y

Thiel, Dean

Y

Day, Robert

Y

Wallace, Chuck

Y

Gruver, Jason

Y   2nd

Perry, Jackie

Y   Motion

Motion Passed 6-0

Discussion Resolution No 2019-005: No Discussion

VILLAGE OF EDGERTON RESOLUTION NO. 2019-005 – 1st reading
A RESOLUTION ACCEPTING THE AMOUNTS AND RATES AS DETERMINED BY THE BUDGET COMMISSION AND AUTHORIZING THE NECESSARY TAX LEVIES AND CERTIFYING THEM TO THE COUNTY AUDITOR

  • Motion to approve the 1st reading of Resolution No 2019-005:

Muehlfeld, Roger                                  

Y

Thiel, Dean

Y   Motion

Day, Robert

Y

Wallace, Chuck

Y

Gruver, Jason

Y   2nd

Perry, Jackie

Y

Motion Passed 6-0

  • Bob Day asked how the figures looked in relation to last year. Denise Knecht stated the budget hearing figures are very close to 2018.  Bob Day asked for an explanation of inside and outside millage.  Denise referred that question to Charles Butler, Village Solicitor.  Charles stated that he would get an explanation and forward it to Zach Dohner, Village Administrator.

Discussion Ordinance 1037:

  • Zach asked if there were any questions before a vote was taken on Ordinance No. 1037 as some of the Council Members were not present at the Special Meeting he requested. Chuck Wallace asked if the dumpsters were included in the Special Events.  Zach informed Council that it was built into the contract as it was previously.  Bob Day stated that we need to educate the community on opportunities to have large items picked up on a monthly basis.  Big ticket items can be set out for pick up on the fourth Friday of the month. This may lessen dumping from people who live outside of Edgerton as well.  Zach stated that his recommendation for the new Refuse contract is Republic Services.  Both prices from Republic & Werlor were very competitive, in respect to their increases once spread out over a 6 year period; as the contract is 4 years with an additional 2 year addendum option. The difference was approximately $58.00 over a six year period but staff and the taxpayers have not brought any issues/concerns to Zach at this time.

 

VILLAGE OF EDGERTON ORDINANCE NO. 1037
AN ORDINANCE ACCEPTING BID FOR REFUSE SERVICES AND DECLARING IT AN EMERGENCY

  • Motion to accept Zach Dohner, Village Administrator’s recommendation to accept the bid from Republic Services:

Muehlfeld, Roger                                  

Y

Thiel, Dean

Y   Motion

Day, Robert

Y

Wallace, Chuck

Abstain

Gruver, Jason

Y

Perry, Jackie

Y   2nd

Motion Passed 5-0

  • Motion to suspend the three readings and pass as an emergency Ordinance #1037:

Muehlfeld, Roger                                  

Y   Motion

Thiel, Dean

Y

Day, Robert

Y

Wallace, Chuck

Abstain

Gruver, Jason

Y   2nd

Perry, Jackie

Y

Motion Passed 5-0

  • Motion to pass and adopt Ordinance #1037:

Muehlfeld, Roger                                  

Y

Thiel, Dean

Y   2nd

Day, Robert

Y

Wallace, Chuck

Abstain

Gruver, Jason

Y   Motion

Perry, Jackie

Y

Motion Passed 5-0

Michelle Ryder and Brok Coburn with Werlor exited

Discussion on Booster Pumps:

  • Zach Dohner explained that this is an EPA requirement and it is to maintain pressure from the Water Tower to farther locations. These booster pumps prevent water from being pushed back in the Villages water system and contaminating the Village’s water.
  • Motion to update a revision to Section #28 of Water General Rules, Terms & Conditions regarding Booster Pumps:

Muehlfeld, Roger                                  

Y   2nd

Thiel, Dean

Y   Motion

Day, Robert

Y

Wallace, Chuck

Y

Gruver, Jason

Y

Perry, Jackie

Y

Motion Passed 6-0            

  • Motion to accept the resignation of Kyle Potts:

Muehlfeld, Roger                                  

Y

Thiel, Dean

Y   2nd

Day, Robert

Y

Wallace, Chuck

Y

Gruver, Jason

Y

Perry, Jackie

Y   Motion

Motion Passed 6-0    
Discussion on Resignation:

  • Mayor Bowsher stated that Kyle had an opportunity that he couldn’t say no to and has always had aspirations of being in a large Police Department. Mayor Bowsher stated that while he wished we could have kept him longer, he understands.  Chuck Wallace asked how the interview process will be conducted because the last two police hired have left and he wants to know why.  Mayor Bowsher stated that the interview will be conducted by himself and Chief Griffin and Sargent Steve Suchocki.  Then the recommendation will be given to Council.  Bob Day asked if we do exit interviews.  Mayor Bowsher responded that he had talked to Kyle.                                                                 
  • Motion to allow the Village Administrator to advertise for employment of a Police Officer:

Muehlfeld, Roger                                  

Y

Thiel, Dean

Y

Day, Robert

Y

Wallace, Chuck

Y   Motion

Gruver, Jason

Y   2nd

Perry, Jackie

Y

Motion Passed 6-0

Administrator Update by Zach Dohner:

  • Zach met with OPWC to get an early start on the grant application process for 2019. Business Alley West seems to be the best scoring option; especially with the new Coffee Shop going in.  Also, the Unger St. re-surfacing project could be tied to another project, so the equipment would be here already and have a better price and chance to complete the project.
  • Summer Lunch Program has started and are having approximately 30 students per day.
  • East and West Hull Street Improvement Project received no bids. Zach stated that he has already drafted a letter asking for an extension per recommendation of Poggemeyer.  Bob Day stated Zach should go to Columbus and have a face to face and explain.  Bob also stated since when do we have to take the recommendation of the engineer?  Zach has had contractors ask for specifics for the project.  Bob Day asked what the lesson learned on this project was.  Zach stated that the project was presented to Council and decisions were not made in a timely manner.  Bob Day intervened,   that he knew that statement was coming.  Bob stated that the curb question as to whether to leave them in or take them out went back to when Dawn Fitzcharles was Village Administrator.   Bob also wanted to know who made the call to take the curbs out.  Bob stated that he thinks we need to sit down with OPWC to explain our delay.  Bob also stated that someone needs to own and fess up to their mistakes.  Mayor Bowsher stated he thought that everyone needed to take responsibility.
  • The fire hydrant at the corner of Daniel and Gerhart Streets was replaced with the assistance from the Bryan Water Dept. Zach also mentioned that the Bryan Electric Dept. had assisted lately as well.  Zach wanted to make sure that everyone involved was thanked for all their support.  Crews installed a water valve as well so that future maintenance could be performed on the hydrant without shutting the water off.
  • Miller Park standing water has been greatly reduced because of the work that was done last summer. Once it has dried up more Kip Pahl, Public Works Superintendent has a plan for the south side of tracks down by the old meat locker that he and administration believes will help with laying water even more.  Zach stated that we are at the mercy mother nature.
  • A copy of HVAC quote from Northwest Custom Mechanical, LLC was pulled by Zach and Denise and the quote was read to Council by Zach. In this quote it states this unit is enough heating and cooling capacity for all the west side rooms and the old Administrator’s office, but not the Council Room. This work was invoiced October 21, 2016 and paid November 7, 2016.  It also stated that the radiant panels were installed in the Council room, and Northwest Custom Mechanical was to be notified if heating was deemed poor in the Council room./

Fiscal Officer Update by Denise Knecht:

  • May, 2019 Financials were sent around for Council’s signature.
  • Credit Card monthly statement was passed to council for their review and Council President’s signature. Jason and Denise will meet briefly after the meeting to complete the quarterly review for Quarter 2 of 2019 per credit card policy.
  • In June the interest payment for the Town Hall Building was made in the amount of $9,672.50. Bob asked what the balance is.  Denise responded $730,000.00.  Denise informed Council that after December, 2019 the principal and interest payment, the balance will be $680,000.00.

 

Council Discussion:

  • Roger Muehlfeld asked about the Asset Management. Zach will get Council a copy of the Asset Management on a thumb drive for each of the Council Members to have for themselves.
  • Bob Day asked about the Laubach Drive Sewer Project. Zach stated that it will be officially awarded on July 1, 2019 and then the Village can go out for bid. Chuck Wallace question the specs of the project then if the engineer’s estimate is close in price regardless of which side of the road the engineer recommends and the Council decides. Zach stated the road will not be torn up the storm lines will run along the side of the road and will help with drainage at Miller Park.
  • Bob Day asked about 128 W. Lynn Street. Zach stated that a nuisance letter had been sent. The grass and weed portion of the letter has expired. Zach will talk to Kip about getting the grass and weeds cleaned up. The other part of the nuisance letter has not expired yet.
  • Bob day brought up the issue of sidewalks. He thinks the Village should install and pay for sidewalks in certain areas of town he commented safe routes to school is a good program but it needs  done now.
  • Chuck Wallace questioned garbage being thrown out the back door at a residence that has lost their garbage containers because of non-payment. Chuck would like the Village to be notified of  the residents who lose garbage and recycling service for non-payment. Zach stated that the Village will send out a nuisance letter when Chuck gets the address to him.

 

 Claron Krill, Richard Moffett and Cathy Kimpel exited meeting at 7:51 PM.

 

  • Diamonds at Miller Park are flooded. Games were played at Gerhart Field. Chuck commended James Walker for doing the weed eating and Kip Pahl for getting the barrels, for blocking off flooded areas.  Chuck also commented that they need more trash cans at Gerhart. Zach stated that we have extra trash cans at the office we can take to Gerhart Fields. Chuck stated that they have a 10u boy’s tournament Monday-Friday this week this week at Gerhart Field. The batting cage needs the weed eater ran ASAP per Chuck.
  • Chuck informed Council that on Field 3 at the Gerhart Ball Fields there is a place that collects. He asked if it council be filled with grindings. Zach will check with Kip to see if this can be       done.
  • Motion to pay bills: 17.19

Muehlfeld, Roger

Y   Motion

Thiel, Dean

Y

Day, Robert

Y   2nd

Wallace, Chuck

Y

Gruver, Jason

Y

Perry, Jackie

Y

Motion Passes 6-0

  • Motion to enter into executive session for the purchase of or to acquire property at 8:00PM:

Muehlfeld, Roger

Y

Thiel, Dean

Y   2nd

Day, Robert

Y   Motion

Wallace, Chuck

Y

Gruver, Jason

Y

Perry, Jackie

Y

Motion Passed 6-0

  • Motion to exit executive session at 8:09 PM:

Muehlfeld, Roger

Y

Thiel, Dean

Y

Day, Robert

Y   Motion

Wallace, Chuck

Y

Gruver, Jason

Y

Perry, Jackie

Y   2nd

Motion Passed 6-0

  • Motion to adjourn at 8:10PM:

Muehlfeld, Roger

Y   2nd

Thiel, Dean

Y

Day, Robert

Y   Motion

Wallace, Chuck

Y

Gruver, Jason

Y

Perry, Jackie

Y

Motion Passed 6-0