Village of Edgerton Council Meeting Minutes
Tuesday, March 15, 2022 at 7:00 PM
- Mayor Day called the meeting to order at 7:00PM with the Pledge of Allegiance and Prayer.
- Y – Yes, N – No, A – Abstain, Abs – Absent
- Roll Call:
| Blinzler, Sharon | Y |
| Gruver, Jason | Y |
| Karnes, Tom | Y |
| VanAusdale, Leslie | Y |
| Wallace, Chuck | ABSENT (Wallace entered @6:02pm) |
| Wampler, Pam | Y |
5 Members Present
Other Village Representatives Present:
- Denise Knecht – Fiscal Officer
- Dawn Fitzcharles – Village Administrator
Media Present:
- Village Reporter – Dan Cooley
- Bryan Times – Lucas Bechtol
- Edgerton Earth – Cindy Thiel
Public Present:
- Motion to Approve Meeting Minutes from 03.07.22:
| Blinzler, Sharon | Y |
| Gruver, Jason | Y MOTION |
| Karnes, Tom | ABSTAIN |
| VanAusdale, Leslie | Y 2nd |
| Wallace, Chuck | ABSENT |
| Wampler, Pam | Y |
Motion passed 5-0
Councilman Wallace entered at 6:02PM
Mayor Update by Bob Day:
- First Responder Course being offered and will be paid for by a community member for the first 10 people interested from our community. The goal is to get local first responders to allow for quicker response time. We need 10 participants to hold the class in Edgerton. We do not have the numbers, so this is a plea from the Mayor to find interested candidates by Friday March 18th. Classes begin March 31st through June 6th from 6-9 PM on Mondays and Thursdays.
Administrator Update by Dawn Fitzcharles:
- Electronic Waste Recycle Day- Saturday, April 9, 2022 8:00 a.m.-12:00 p.m.
- Large Trash Drop-off Day- Saturday, April 16, 2022, 8:00 a.m.-12 p.m. There will be a dumpster available for scrap items for the benefit of the Edgerton Scrap Fund
- Wage & Comp Meeting – Wednesday, March 16, 2022 @ 5:00 p.m. to 6:00 p.m.
- CRA Committee Meeting – Wednesday, March 30, 2022 @ 10:00 a.m.
- Safety Committee Meeting- April 4 from 11am to 12pm
- Next Council Meeting – Tuesday, April 5, 2022 @ 7:00 p.m.
These and other upcoming meetings are provided at the bottom of each agenda.
Fiscal Officer Update by Denise Knecht:
- Auditor’s Office made contact with us regarding our upcoming audit. Council members were informed that either Eric Jesse or Doug Zimmerman will be reaching out to Council and Administration by email requesting the completion of a pre-audit questionnaire. Reminder: this will be a bi-annual audit for years 2020 and 2021 and is scheduled to begin the week of April 4th.
- Motion to pay bills 03.15.22:
| Blinzler, Sharon | Y |
| Gruver, Jason | Y |
| Karnes, Tom | Y |
| VanAusdale, Leslie | Y MOTION |
| Wallace, Chuck | Y |
| Wampler, Pam | Y 2ND |
Motion passed 6-0
Reports of Committees
CRA Committee Meeting Update 03.09.22
Village Administrator Dawn Fitzcharles updated Council with notes from the CRA committee meeting.
- CRA committee members met to discuss the two additional appointments. No action was taken. Committee discussed a couple opportunities and decided to get back together on Wednesday, March 30th at 10AM to make the final two appointments. The State of Ohio has certified our CRA #4. Confirmation of this was provided.
Park Board Meeting Update 03.09.22
Mayor Day updated Council with notes from the Park Board Meeting
- New equipment has arrived and has been installed
- Opportunity to purchase additional, discounted, in stock playground equipment
- Indigo is to have used equipment ready at the end of March, with the idea that if we purchase additional in stock pieces, all can be installed at the same time
- Received quotes for materials necessary to make repairs to the downtown park pavilion; looking at options
- Had fund raiser at Rita’s the evening before (Monday 3/14). The estimated amount raised is around $1,000.00 to be pointed toward the pavilion. Mayor, Administrator, Park Board Members and some of their family members were there serving the community. It was a good time and was well received. This promotes the business as well as raises funds for the park.
Discussion: Oak Street sidewalk advertisement of bids by Village Administrator:
- A grant application was submitted for the proposed project on Oak Street. The project consists of the installation of 6,400 SF of 5’ sidewalks and 5 ADA compliant curb ramps on North Oak Street from Gerhart Street to E River Street. The project is anticipated to be completed in the spring of 2022. The allocation is available for LMI community areas that have had a survey. A survey for Oak Street was completed in 2017 and is still active. Public meetings will be held in May with the County Commissioners.
- On the East side it would be located on parcel North of Gerhart Street and on the West side it would start just north of the intersection.
- The Office of the Department of Development released the request for funds because the project has passed environmental conditions.
- The County Commissioners have been authorized by the Department of Development to commence the work and obligate the funds on our behalf.
- Our design and specifications will be turned over to Maumee Valley Planning Organization to be put into a bid book to be taken to the County Commissioner. The project will be officially bid by their office. Once the bid is received and we establish the lowest and most responsive respondent it will be presented to Council for approval and it will be approved by County Commissioners. When invoices are presented to us we’ll pay our responsibility and they will pay their responsibility. Our books will reflect 54% of the cost. We were approved for 46% of the project which is $53,000.
- The project is anticipated to be completed in the spring of 2022. To meet the construction timeline, it is anticipated to start June 1st or after with completion date of August 17th to avoid time when school is in session.
- The Commissioners will accept the grant agreement and we will take the project forward. The estimated improvement cost is $115,000. The commissioners authorized a funding request of $53,000 or 46% of the project.
- One of the reasons The Oak Street Project was funded is because it’s located in a low to moderate income area. We are looking for additional opportunities around town that we might be able to apply for this same type of funding. This would be the same portion of money that we utilized in 2017 to update the undersized storm on Oak Street which caused water to backup and basement flooding. Correcting the flooding issue has produced positive movement in the area with remodeling and redevelopment, which is a great sign.
- Motion to approve advertisement of bids for Oak Street Sidewalk Projects:
| Blinzler, Sharon | Y 2nd |
| Gruver, Jason | Y MOTION |
| Karnes, Tom | Y |
| VanAusdale, Leslie | Y |
| Wallace, Chuck | Y |
| Wampler, Pam | Y |
Motion passed 6-0
Council Discussion:
Council Member Sharon Blinzler brought up an issue with a resident’s flooding sidewalk and the desire to possibly repair the sidewalk and install a drain. It was verified that the sidewalk is the property owner’s responsibility. Dawn suggested that she provide the address and we would go take a look at the issue.
Councilman Wallace asked if we had it on the list to turn the water on at Miller Park for ballgames. Practice has started, a scrimmage is scheduled on Saturday 3/19 and first game 4/1. Information will be relayed to the Water Department. Councilman Wampler would like the water turned on at Miller Park concession stand ASAP for Health Department inspection.
- Motion to adjourn at 7:21PM:
| Blinzler, Sharon | Y |
| Gruver, Jason | Y |
| Karnes, Tom | Y MOTION |
| VanAusdale, Leslie | Y 2nd |
| Wallace, Chuck | Y |
| Wampler, Pam | Y |
Motion passed 6-0