Village of Edgerton Council Meeting Minutes
Tuesday, November 2, 2021 at 7:00 PM
- Mayor Day called the meeting to order at 7:00PM with the Pledge of Allegiance and Prayer.
- Y – Yes, N – No, A – Abstain, Abs – Absent
- Roll Call:
| Muehlfeld, Roger | Y |
| VanAusdale, Leslie | Y |
| Thiel, Dean | Y |
| Wallace, Chuck | Y |
| Gruver, Jason | Y |
| Karnes, Tom | ABSENT |
5 Members Present
Other Village Representatives Present:
- Chris Walker – Law Director
- Denise Knecht – Fiscal Officer
- Dawn Fitzcharles – Village Administrator
- Amanda Herman – Administrative Assistant
Media Present:
- Cindy Thiel-The Edgerton Earth, Dan Cooley-The Village Reporter
Public Present:
- Eugene Wilson, Elias Carter, Jeremy Wright, Shauna Wright, Sarah Loyd, Eric Bilyew, Beth Winzler, Jeff Winzler, CJ Coburn, Ashleigh Coburn, Morgan Robinett, Al Perez, Matt Krill, Justin Coffman, Gary Plotts
- Motion to Approve Meeting Minutes from 10.19.21 :
| Muehlfeld, Roger | Y |
| VanAusdale, Leslie | Y |
| Thiel, Dean | Y2 |
| Wallace, Chuck | Y |
| Gruver, Jason | YM |
| Karnes, Tom | Abs |
Motion PASSES 5-0
Mayor Day presented Heart Saver Hero Award from the American Heart Association to CJ Coburn
CJ Coburn was at the right place at the right time in the summer of 2021. CJ and Ashleigh Coburn were visiting the campground with their family. He was a bystander to a near drowning of a small child at Blackbeard’s Bay Waterpark in Edgerton Ohio. CJ, along with a nurse and another first responder, removed the girl from the pool and worked to save the girl. Because of his quick actions and selfless service, we would like to recognize CJ and his contribution to saving the child. The child is expected to make a full recovery.
Introduction of new Village Employees Eugene Wilson, Elias Carter and Jeremy Wright by Village Administrator Dawn Fitzcharles.
Eugene Wilson- water/sewer operator that comes to us with 32 years of experience after retirement from The City of Bryan,
Elias Carter- part-time in the street/park department working alongside Jimmy Walker, working hard and staying busy.
Jeremy Wright- Park department to replace Keith Winebar after his retirement, only been on the job for a couple of weeks, still have a lot of learn but is excited to do so!
- Motion to enter into executive session to be held in the Mayor Day’s office to discuss the employment and compensation of public employees @ 7:10PM:
| Muehlfeld, Roger | Y |
| VanAusdale, Leslie | Y |
| Thiel, Dean | YM |
| Wallace, Chuck | Y |
| Gruver, Jason | Y2 |
| Karnes, Tom | Abs |
Motion PASSES 5-0
- Motion to exit executive session and return to the council room @ 7:25PM:
| Muehlfeld, Roger | Y |
| VanAusdale, Leslie | Y |
| Thiel, Dean | Y2 |
| Wallace, Chuck | Y |
| Gruver, Jason | YM |
| Karnes, Tom | Abs |
Motion PASSES 5-0
ACTION TAKEN AFTER EXECUTIVE SESSION
- Motion to approve extension of temporary employment agreement for Matthew Krill as Interim Chief of Police until Jan 7, 2022:
| Muehlfeld, Roger | Y |
| VanAusdale, Leslie | Y2 |
| Thiel, Dean | Y |
| Wallace, Chuck | Y |
| Gruver, Jason | YM |
| Karnes, Tom | Abs |
Motion PASSES 5-0
Full Time Chief of Police position
- Our search for a new chief resulted in 12 responses from 4 states, 9 phone interviews, 3 in-person interviews conducted by team of 5
- Mayor Day is presenting Gary Plotts as new Police Chief
- Started as Correctional officer in Paulding County Sheriff office
- Brings with him 25 years of experience
- Held elected position of Defiance County Commissioner for 4 years
- DARE officer in Defiance County, reached out to local school district to resurrect program
- Motion to hire Gary Plotts Jr as probationary full-time Chief of Police @ $61,000 annual salary with start date on or after 11/8/2021:
| Muehlfeld, Roger | Y |
| VanAusdale, Leslie | YM |
| Thiel, Dean | Y |
| Wallace, Chuck | A |
| Gruver, Jason | Y2 |
| Karnes, Tom | Abs |
Motion PASSES 4-0
Utility Clerk Position
- 15 applicants for position, Fitzcharles graded applicants based on experience, education & qualifications; held 6 interviews, top 3 not interested due to pay range, three 2nd round phone interviews held and three 3rd round in-person interviews
- Presenting Yvonne Pierce to be appointed as full-time utility clerk
- familiar face in Edgerton
- experience with utility billing & cash reconciliation
- Motion to hire Yvonne Pierce as probationary full-time Utility Clerk @ $15.00/hour with start date on or after 11/15/2021:
| Muehlfeld, Roger | YM |
| VanAusdale, Leslie | Y |
| Thiel, Dean | Y2 |
| Wallace, Chuck | A |
| Gruver, Jason | Y |
| Karnes, Tom | Abs |
Motion PASSES 4-0
Administrator Update by Dawn Fitzcharles:
- ODOT meet & greet November 9th for Village team & ODOT employees to get acquainted; allows ODOT to familiarize with facility since equipment is housed @ Street barn
- County Commissioners considering approval of sidewalk grant funding on Oak St from Gerhart to E River.
- Looking for additional projects to apply for in low to moderate income areas
- Safe Routes to School- looking to identify key areas for infrastructure improvements
- Safety improvement study with ODOT
- Biggest area of concern is intersection of River St and St Rt 49
- Council budget work session before next Council meeting at 5:30
- Wage & Comp committee meeting 11/3 @ 6 pm to go over results of Clemans comp & classification plan
- Finance committee meeting on Tuesday, Nov 9 @ 5pm
- Park Board committee meeting Wednesday Nov 10 @ 5:30pm
- Tree commission meeting Wednesday, Nov 10 @ 6:30
- Edgerton Chamber announced 4 ribbon cutting ceremonies for new business/new owners in community
Fiscal Officer Update by Denise Knecht:
- Oct 2021 Financials were delivered by email 11/1- please sign acknowledgement
- Working on 2022 budget
- Motion to pay bills 11.02.21:
| Muehlfeld, Roger | YM |
| VanAusdale, Leslie | Y |
| Thiel, Dean | Y |
| Wallace, Chuck | Y2 |
| Gruver, Jason | Y |
| Karnes, Tom | Abs |
Motion PASSES 5-0
VILLAGE OF EDGERTON ORDINANCE NO. 1086
AN ORDINANCE PROVIDING FOR A SUPPLEMENT TO THE 2021 ANNUAL APPROPRIATIONS
- Allows funds of $10,000 to be transferred from auditing fees to tree commission supplies in lieu of not being audited for year 2020, allows for more removals and planting
- Increase by $2,000 police professional and technical services budget to cover expenses
- Increase by $2,000 General fund professional and technical services budget to cover expenses
- Transfer $5,000 from police insurance to operating materials and supplies to complete requests for additional supplies and materials
- Motion to pass and adopt Ordinance 1086:
| Muehlfeld, Roger | Y |
| VanAusdale, Leslie | Y |
| Thiel, Dean | Y |
| Wallace, Chuck | YM |
| Gruver, Jason | Y2 |
| Karnes, Tom | Abs |
Motion PASSES 5-0
Council Discussion:
- New employee-Dawn welcomed Gary Plotts to the team as he was in attendance and he thanked Council for the opportunity, stated he is excited to get started.
- Trick/Trunk or Treat- Chuck thanked Edgerton community and all others involved that participated to make it a successful event; suggested move to downtown park next year to have band incorporated
- Election- Dawn Fitzcharles wished good luck to all candidates in the running for Village Council.
- Motion to adjourn at 7:49 PM:
| Muehlfeld, Roger | Y |
| VanAusdale, Leslie | YM |
| Thiel, Dean | Y |
| Wallace, Chuck | Y |
| Gruver, Jason | Y2 |
| Karnes, Tom | Abs |
Motion PASSES 5-0