Village of Edgerton Council Meeting Minutes
Tuesday, October 19, 2021 at 7:00 PM
- Mayor Day called the meeting to order at 7:00PM with the Pledge of Allegiance and Prayer.
- Y – Yes, N – No, A – Abstain, Abs – Absent
- Roll Call:
| Muehlfeld, Roger | Y |
| VanAusdale, Leslie | Y |
| Thiel, Dean | Y |
| Wallace, Chuck | Y |
| Gruver, Jason | Y |
| Karnes, Tom | Y |
6 Members Present
Other Village Representatives Present:
- Denise Knecht – Fiscal Officer
- Dawn Fitzcharles – Village Administrator
- Amanda Herman – Administrative Assistant
Media Present:
- Cindy Thiel-The Edgerton Earth, Lucas Bechtol- The Bryan Times, Lacie Fish- The Village Reporter
Public Present:
- Troy Nihart, Trevor Lawson, Sharon Blinzler
- Motion to Approve Meeting Minutes from 10.05.21:
| Muehlfeld, Roger | Y |
| VanAusdale, Leslie | YM |
| Thiel, Dean | Y |
| Wallace, Chuck | Y |
| Gruver, Jason | Y2 |
| Karnes, Tom | Y |
Motion PASSES 6-0
Presentation of Electric Safety Award Recognition
- Edgerton Electric Department honored for its achievements during the past year at the 2021 American Municipal Power (AMP) Annual Conference.
- Received AMP Safety Award in the Transmission and Distribution category in recognition of no time lost due to reportable accidents or injuries.
- Line worker, Trevor Lawson, received the Hard Hat Safety Award. This award honors individuals at Public Power Utilities for their continued, successful work keeping themselves, coworkers and the public safe.
- Troy Nihart and Trevor Lawson were both present at the meeting and accepted these awards from Mayor Day
- Mayor, Fitzcharles, and Council thanked and congratulated Troy and Trevor
Administrator Update by Dawn Fitzcharles:
- Fire Contracts- 2 local contracts are up at end of year, started gathering data and working on calculations
- Wage and Compensation meeting scheduled 11/3 @ 6:00pm
- Next regular Council meeting scheduled on Election Day
Fiscal Officer Update by Denise Knecht:
- Credit Card Review 09.16.21-10.15.21
- Actively working on 2022 budget
- Motion to pay bills 10.19.21:
| Muehlfeld, Roger | Y2 |
| VanAusdale, Leslie | Y |
| Thiel, Dean | YM |
| Wallace, Chuck | Y |
| Gruver, Jason | Y |
| Karnes, Tom | Y |
Motion PASSES 6-0
Park Board Committee Update- Mayor Day
- Meeting held 10/3
- Obtained final numbers on community survey, copies are available
- Dawn presented proposed budget for Park 2022
- Waiting for new equipment to arrive
Tree Commission Meeting- Dawn Fitzcharles
- Meeting held 10/3
- Identified multiple trees around town that residents are concerned about
- Asplundh will be in town cutting down marked trees approximately 11/1
- Will ask Council at next meeting for additional appropriations to cover cost of removals/replacements
Park Board or Committee?
- Formal Park Board or informal group of volunteers to provide input on park matters
- Formal required to follow ORC rules; could add administrative issues
- Park Committee would follow a policy and be an advisory committee
- Biggest concern/goal among Council is protecting the Park Board/Committee from future administration
- Council members split on surrendering 2 member spots on Board to School Board
- Day believes fundraisers are the biggest value of a separate board instead of a committee
- Majority of Council’s preference is to add members, specifically members involved in park events, and move forward as informal park committee
MOU ArcGIS
- Working with Williams County Engineers Office- Brian Fritsch & Todd Roth to sign on with county’s GIS system
- Uploading current data, a lot of our infrastructure is already online including additional items from county
- County will hold license and Edgerton will be a user, will be able to serve as administrator
- Cost is $600.00 per year; save on cost by thousands of dollars
- Digital access
- Comes with public piece, allowing us to make information available to public
- County Prosecutor, County Engineer, County Commissioners put this agreement together
- Motion to approve Memorandum of Understanding for ArcGIS Online System between the Williams County Engineer and Village of Edgerton:
| Muehlfeld, Roger | Y2 |
| VanAusdale, Leslie | Y |
| Thiel, Dean | Y |
| Wallace, Chuck | YM |
| Gruver, Jason | Y |
| Karnes, Tom | Y |
Motion PASSES 6-0
Norfolk Agreement
- Laubach Drive storm sewer project, working through agreement with Norfolk Southern to gain approval to do work and tie in to storm system
- Village has complied to Norfolk’s request, working with individual out of Atlanta, Georgia
- Norfolk presented deal of $30,000, Village counter offered $7,500, Norfolk responded with cost of $20,000
- Walker has reviewed finding no legal issues, insurance requirements are met by contractor Vernon Nagel
- This is the final piece to be able to move forward with excavation date of 11/08
- General Fund has capital monies available
- Motion to approve pipeline license agreement between Norfolk Southern Railway CO and the Village of Edgerton, Ohio:
| Muehlfeld, Roger | Y |
| VanAusdale, Leslie | YM |
| Thiel, Dean | Y2 |
| Wallace, Chuck | Y |
| Gruver, Jason | Y |
| Karnes, Tom | Y |
Motion PASSES 6-0
Asset Public Auction
- Departments have compiled lists of items to be put up in public auction
- Selling “as-is”
- Hoping to complete sale late October-early November
- Funds be distributed into permanent improvement fund; department heads would like to use in 2022 budget to offset capital expenses
- Motion to allow Village Administrator to sell Village assets and equipment through an online public auction:
| Muehlfeld, Roger | Y |
| VanAusdale, Leslie | Y |
| Thiel, Dean | YM |
| Wallace, Chuck | Y |
| Gruver, Jason | Y2 |
| Karnes, Tom | Y |
Motion PASSES 6-0
Water Tower Rehab Project
- Water Main break August 10 caused need for emergency repair to Industrial Water Tower
- D & M painting able to finish repair as well as contractual needs; work completed & passed inspection
- Repair came in at $8046.00, total amount to be paid is $107,080.00
- Motion to approve change order No 2 to the Water Tower Rehab Project #1 for emergency repairs:
| Muehlfeld, Roger | YM |
| VanAusdale, Leslie | Y |
| Thiel, Dean | Y |
| Wallace, Chuck | Y |
| Gruver, Jason | Y |
| Karnes, Tom | Y2 |
Motion PASSES 6-0
CRA Appointments
- Mayor Day contacted all but one Housing Committee member, all are willing to stay on as committee members
- Is Council ready to make 2 recommendations?
- VanAusdale nominated Jason Gruver as he has stated interest in being part of this committee
- Mayor recommended Village Administrator Dawn Fitzcharles and Fiscal Officer Denise Knecht; both accepted
- Second nomination by Council was School Superintendent, Kermit Riehle
- Motion to appoint Jason Gruver as CRA member:
| Muehlfeld, Roger | Y2 |
| VanAusdale, Leslie | YM |
| Thiel, Dean | Y |
| Wallace, Chuck | Y |
| Gruver, Jason | Y |
| Karnes, Tom | Y |
Motion PASSES 6-0
- Motion to appoint School Superintendent, Kermit Riehle:
| Muehlfeld, Roger | Y |
| VanAusdale, Leslie | Y |
| Thiel, Dean | Y |
| Wallace, Chuck | Y2 |
| Gruver, Jason | YM |
| Karnes, Tom | Y |
Motion PASSES 6-0
Council Discussion:
- VanAusdale thanked Chuck Wallace for putting on whiffle ball tournament
- VanAusdale asked if a “Meet the Candidates” event was going to be held. Cindy Thiel was present at the meeting & stated she put the event on last year but was unable to make it work this year
- Muehlfeld questioned the police car on the bill’s list; 1st car was delivered last Friday and is currently being outfitted, approximately 1 month from being on the road
- Chuck wanted to remind everyone that Trunk or Treat and Trick or Treat would be taking place on October 30; Mayor added that the HS band has agreed to play on the bandstand; Parkview Care Center is also putting on a costume contest
- Dawn added over the next couple of weeks there will be a few ribbon cuttings to recognize new businesses in the Village
- Motion to enter into executive session to discuss the employment and compensation of public employees at 8:05 PM:
| Muehlfeld, Roger | Y |
| VanAusdale, Leslie | YM |
| Thiel, Dean | Y |
| Wallace, Chuck | Y |
| Gruver, Jason | Y |
| Karnes, Tom | Y2 |
Motion PASSES 6-0
- Motion to exit executive session @ 8:33 PM:
| Muehlfeld, Roger | Y |
| VanAusdale, Leslie | Y |
| Thiel, Dean | Y2 |
| Wallace, Chuck | Y |
| Gruver, Jason | YM |
| Karnes, Tom | Y |
Motion PASSES 6-0
No Action Taken.
- Motion to adjourn at 8:34 PM:
| Muehlfeld, Roger | Y2 |
| VanAusdale, Leslie | Y |
| Thiel, Dean | Y |
| Wallace, Chuck | Y |
| Gruver, Jason | Y |
| Karnes, Tom | YM |
Motion PASSES 6-0