Village of Edgerton Council Meeting Minutes
Tuesday, October 5, 2021 at 7:00 PM
- Mayor Day called the meeting to order at 7:00PM with the Pledge of Allegiance and Prayer.
- Y – Yes, N – No, A – Abstain, Abs – Absent
- Roll Call:
| Muehlfeld, Roger | Y |
| VanAusdale, Leslie | Y |
| Thiel, Dean | Y |
| Wallace, Chuck | Y |
| Gruver, Jason | Y |
| Karnes, Tom | Y |
6 Members Present
Other Village Representatives Present:
- Chris Walker – Law Director
- Denise Knecht – Fiscal Officer
- Dawn Fitzcharles – Village Administrator
- Amanda Herman – Administrative Assistant
Media Present:
- Lynn Thompson- The Bryan Times, Cindy Thiel- The Edgerton Earth, Rebecca Miller- The Village Reporter
Public Present:
- None
- Motion to Approve Meeting Minutes from 09.28.21 :
| Muehlfeld, Roger | Y |
| VanAusdale, Leslie | Y |
| Thiel, Dean | YM |
| Wallace, Chuck | ABSTAIN |
| Gruver, Jason | Y2 |
| Karnes, Tom | Y |
5-1 Motion PASSES
Administrator Update by Dawn Fitzcharles:
- Water Tower Rehabilitation Project #1-The contractor has completed the welding repairs and inspectors are planning to be on site Thursday to do the final inspection for this. This project is close to being complete.
- We kicked off a lighting upgrade project for the gym floor and seating area. We applied for a 1,200 rebate through efficiency smart that will be sent to the Village after the project is complete. The project includes replacement of 30 lights above the seating area and 16 lights above the gym floor. Anticipated to save approximately $1000/year.
- The Laubach Project Construction- We are still working through the permitting process with Norfolk Southern. Our permit to perform work in the ROW was submitted over 59 weeks ago. The contractor plans to mobilize to Miller Park on November 4 and begin excavation on November 8th. North West Street and Sacher Street will be closed to through traffic only and will allow access in and out for local residents and businesses. The project includes the installation of approximately 1,400 feet of 18-inch storm sewer conduit, 150 feet of 24-inch storm sewer conduit, five catch basins, five manholes and 280 feet of 4-inch force main. The work also includes the construction of a storm water pump station as well as other related work. The contractor anticipates to be on site until December 6th and the restoration work will be completed in the early spring of 2022.
- At the beginning of the year and at the last Council meeting we discussed wages and how to fairly and equitably compensate employees for their skills, time, education, etc. It was discussed that before the next budget season, Council would like to have a better way to evaluate what is or is not acceptable. Council approved Clemans and Nelson to complete a formal review of our job descriptions to complete an Employee Classification Plan and Compensation Plan. We have been diligently working with them to get this completed. Clemans will be formally presenting the information. I will be requesting a committee meeting with the wage and compensation committee in the next week or so.
Fiscal Officer Update by Denise Knecht:
- September 2021 Financials completed
- Motion to pay bills 10.05.21:
| Muehlfeld, Roger | YM |
| VanAusdale, Leslie | Y |
| Thiel, Dean | Y |
| Wallace, Chuck | Y |
| Gruver, Jason | Y |
| Karnes, Tom | Y2 |
6-0 Motion PASSES
Mayor Update
- Community work day scheduled for October 9 has been canceled.
- Park Board will be scheduling a time to get the results of the survey tabulated
- Proclamation from the Mayor- October is Random Acts of Kindness Month
- Whereas, the Village of Edgerton has always been a community of others with selflessness and volunteering as a foundation.
- Whereas, with our many senior citizens throughout the village may need a helping hand during this fall season.
- Whereas, young families with children can at times be overwhelmed.
- Whereas, individuals with skills may be able to fulfill needs of neighbors.
- Whereas, we all can have hard times and need to know others care.
Now Therefore,
I, Robert A Day, Mayor of the Village of Edgerton, do hereby proclaim October, 2021 as: “Random Acts of Kindness Month” in the village of Edgerton. I encourage all residents to look for ways to reach out and help, assist your fellow residents in any way, to help gladden the heart and promote well-being with acts of kindness.
Council Discussion
- Trunk or Treat- cars will be able to show up early to set up, around 3 or 4pm and start on east side of St Rt 49
- Railroad weeds- what can be done? Dawn wants to set up meeting for railroad to come in & sit down to renegotiate a plan of attack to maintain weeds, ask railroad to submit a spray plan
- Playground equipment is still set to arrive October 14th -Can we put a couple baby swings at playground behind TH3?
- Status of sidewalk projects-
-Oak St- currently in environmental phase, waiting for official funding notification to come from the State, built in to 2022 budget
-Downtown- making attempt to work it into contractor’s schedule in conjunction with downtown lighting upgrade, utilities have to be put underground after fiber is installed
-River St- ODOT performing safety evaluation at intersection of River St & State Route 49; working with safe routes to school plan too, looking at results next month, sidewalks will be part of process following these 2 projects
- Park Board draft legislation- put it on the agenda to discuss draft, Mayor was not impressed with proposal, Walker stated most of the language was statutory
- CRA Board committee members- Mayor not prepared to present his picks -Add to agenda in 2 weeks
- Motion to enter into executive session to discuss the appointment, employment, dismissal, discipline, promotion, demotion or compensation of public employees at 7:29 pm:
| Muehlfeld, Roger | Y |
| VanAusdale, Leslie | YM |
| Thiel, Dean | Y |
| Wallace, Chuck | Y |
| Gruver, Jason | Y |
| Karnes, Tom | Y2 |
6-0 Motion PASSES
- Motion to exit executive session at 8:43 PM:
| Muehlfeld, Roger | Y |
| VanAusdale, Leslie | Y |
| Thiel, Dean | Y2 |
| Wallace, Chuck | Y |
| Gruver, Jason | YM |
| Karnes, Tom | Y |
6-0 Motion PASSES
Action taken.
- Motion to hire Jeremy Wright as probationary full-time street/park maintenance employee @ 17.50/hour:
| Muehlfeld, Roger | Y |
| VanAusdale, Leslie | Y |
| Thiel, Dean | Y |
| Wallace, Chuck | Y2 |
| Gruver, Jason | Y |
| Karnes, Tom | YM |
6-0 Motion PASSES
- Motion to adjourn at 8:46 PM:
| Muehlfeld, Roger | Y2 |
| VanAusdale, Leslie | Y |
| Thiel, Dean | Y |
| Wallace, Chuck | Y |
| Gruver, Jason | Y |
| Karnes, Tom | YM |
6-0 Motion PASSES