Council Meeting Minutes April 1, 2019

Village of Edgerton Council Meeting Minutes
Monday, April 1, 2019 at 7:00PM

• Mayor Bowsher called the meeting to order at 7:00PM with the Pledge of Allegiance
• Y – Yes, N – No, A – Abstain, Abs – Absent
• Roll Call:

We do not have a quorum.

Other Village Representatives Present:

• Charles Butler – Solicitor
• Denise Knecht – Fiscal Officer
• Zachary Dohner – Village Administrator

Media Present:

• Jeremy Scott, Village Reporter
• Cindy Thiel, Edgerton Earth
• Josh Ewers, Bryan Times

Public Present:

• Jamie Day, Thay Day, Cole Day

With the absence of three Council Members we did not have a quorum. No formal action will be taken. We will have discussion only. Per Mr Butler’s suggestion we decided to give Village Administrator and Fiscal Officer updates and have Council discussion only.

• Motion to Approve Meeting Minutes from 03.18.19:

Village Administrator Report, Zachary Dohner

After being on vacation last week Zach caught up with department heads upon his return to the office and has a few items to report:

• The water guys have been busy working to complete the Caustic Room in the Water Plant. Chlorine and Caustic must be separated.
• When opening the Gerhart Field Concession/Restrooms it was discovered that we had a water line break. The Water Department fixed the issue.
• The Electric Department responded to an emergency call-out on 3/21/19. A truck pulled a service line down to a residence service located on 49 South.
• Representatives from MESA will be coming to town on Thursday, April 4th to discuss SCADA. They will be looking at our electric, water and sewer systems including substations, plants, lift stations and more. They plan to be here for one day to gather information to assist in designing a SCADA to fit our needs.
• A rough estimate was given for the General Plan by Sid from Poggemeyer. The dollar amount quoted was $14,000.

Fiscal Officer Report, Denise Knecht

• Although the March 2019 Financials were completed on 4/1/19 there was not enough time before the Council Meeting to get the information distributed by email to members. The month of March is successfully closed out and we are operating in April. The March financial reports will be sent by email within the next few days.
• Quarter #2 of 2019 Blanket Purchase Orders have been issued.
• We recently received a Grant that Zachary Dohner applied for through Public Entities Pool. It is a PEP+Grant for safety equipment. The Grant funding in the amount of $988.96 will be utilized to purchase portable stop signs for the Street Department for use in emergency situations. Zach explained that he applied for this $1000.00 Safety Grant, available to PEP Members only. He told Council that the Grant would be used to purchase rolling stop signs, portable signs, and a folding sign stand to be used in emergency cases such as power outages. Denise informed Council that we will pass legislation at the next meeting to appropriate the grant funds so that we can order the safety items.
• We received the reimbursement from AMP for Denise’s trip to the Legislative Rally at Washington DC. Since Denise is on the OMEA Board her trip expenses are covered.
• On Friday, March 29^th Denise attended the annual TIRC (Tax Incentive Review Committee) meeting at WEDCO. Edgerton Forge is the only business in Edgerton with an Enterprise Zone Agreement. Matt Davis from WEDCO said that all requirements including investment commitments and job commitments for 2018 were met by Edgerton Forge. The TIRC board recommendation was to continue the Enterprise Zone Agreement.

Council Discussion

Topics of conversation by Bob Day:

• Tile issue – Did Zach touch base with Mr. Walker again. Zach said no, the status/information has not changed. We are waiting for the water level to decrease so that we can get the camera in to locate the issue. Bob said we have two separate issues going on there (in Riverbend) 1. Below, crushed tile 2. Top, flooding. Bob suggested that we resolve the flooding issue by tapping into the storm sewer to relieve the problem as agreed to by previous administration.
• Council Minutes – Since we are doing such a good job on our meeting minutes it was suggested that the Council Minutes be posted on our website for the public to view.
• Recycle Bin for scrap metal for Baker Family – Bob would be willing to help separate scrap on the Large Trash Day.
• General Plan by Poggemeyer – $14,000 seems very high. Mayor Bowsher was not surprised by the quote. Bob asked the difference between Asset Management Plan and General Plan. Zach stated that the Asset Management Plan basically identifies what we have and what the condition of the items are while the General Plan helps to set a plan. Council President Jason Gruver suggested that the General Plan could help to set a plan in motion and also assist with grants and funding at low interest rates. Zach will contact Sid at Poggemeyer to get more information about the scope of the services offered in the General Plan.
• Sidewalk Project – Bob would like to see a plan for Village sidewalk improvements and to be installed where we do not have sidewalks, especially for children walking to and from school.
• Existing Town Hall – needs to be maintained so that it does not end up in the same condition as the Old Town Hall. He would like to see this conversation start in the near future.

Reports and discussion ended at 7:15PM.

• Motion to pay bills 04.01.19:

• Motion to adjourn at   PM: