Village of Edgerton Council Meeting Minutes
Tuesday, April 6, 2021 at 7:00 PM
- Mayor Day called the meeting to order at 7:00PM with the Pledge of Allegiance and Prayer.
- Y – Yes, N – No, A – Abstain, Abs – Absent
- Roll Call:
| Muehlfeld, Roger | Y |
| VanAusdale, Leslie | Y |
| Thiel, Dean | Y |
| Wallace, Chuck | Absent |
| Gruver, Jason | Y |
| Karnes, Tom | Y |
5 Members Present
Other Village Representatives Present:
- Chris Walker – Law Director
- Denise Knecht – Fiscal Officer
- Dawn Fitzcharles – Village Administrator
Media Present:
- Lucas Bechtol, The Bryan Times
Public Present:
- Jeff Childress
- Leann Childress
- Bo Aldrich
- Tyler Perry
- Kennedy Stuut
- Motion to Approve Meeting Minutes from 03.16.21:
| Muehlfeld, Roger | Y MOTION |
| VanAusdale, Leslie | Y |
| Thiel, Dean | Y |
| Wallace, Chuck | Absent |
| Gruver, Jason | Y 2ND |
| Karnes, Tom | Y |
Motion PASSES 5-0
Introduction of Probationary Full Time Street Laborer, Bo Aldrich- At the March 16 council meeting Council gave authority to hire a Full time probationary Street laborer. Dawn Fitzcharles introduced new hire, Bo Aldrich. Bo will be working in the street department and assisting water, sewer and electric. He attended Owens for HVAC, holds a CDL and comes to us with 12 ½ years of service with Ohio Department of Transportation and 2 ½ years with Northwest Ohio Propane. His first day was on March 29, we are excited to have him on board and look forward to adding his skill set to our well-rounded team.
Discussion: Laubach Dr Drainage Project- Pursuant to Resolution 2018-007, Council approved the Administrator to apply for funding and execute agreements with Ohio Public Works Commission for the Laubach Drive Improvements Project. On January 20, 2020, Council approved the agreement with Poggemeyer Design for the engineering of the project. The project consists of the installation of approximately 1,400 feet of 18-inch storm sewer conduit, 150 feet of 24-inch storm sewer conduit, five catch basins, five manholes and 280 feet of 4-inch force main. The work also includes the construction of a storm water pump station as well as other related work. The estimated cost of construction is $305,000. The Village was awarded a $160,000 OPWC grant towards the cost of the project. It is now time to request authorization to advertise for bids in local legal advertisements. Once bids are collected, we will come back before Council to ask for permission before the project is awarded. It should be noted, that the engineers estimate is around $50,000 dollars more than in 2018 and according to where the bids come in, it is possible that we will have to ask for additional appropriations to award the project.
- Motion to allow for advertisement of notice of bid for the Laubach Drive Drainage Improvements Project:
| Muehlfeld, Roger | Y |
| VanAusdale, Leslie | Y MOTION |
| Thiel, Dean | Y 2ND |
| Wallace, Chuck | Absent |
| Gruver, Jason | Y |
| Karnes, Tom | Y |
Motion PASSES 5-0
Discussion: Water Tower Rehabilitation Project #1- On March 2, 2021 Council approved entering into an agreement with Dixon Engineering & Inspection Services out of Lafayette, Indiana, to provide design technical specifications, contractual documents, and project administration for the project known as Water Tower Rehabilitation Project #1. In mid-2020, both the Industrial and the Riveted water towers underwent the EPA required inspections. During that inspection, immediate implementation projects for both towers were identified. The Ohio EPA is aware of the current project and has given the go ahead. The request before you is the approval to advertise for bids for the project known as Water Tower Rehabilitation Project #1. After bids are received we will come back to Council to approve the award of the project.
- Motion to allow for advertisement of notice of bid for the Water Tower Rehabilitation Project #1:
| Muehlfeld, Roger | Y |
| VanAusdale, Leslie | Y 2ND |
| Thiel, Dean | Y |
| Wallace, Chuck | Absent |
| Gruver, Jason | Y MOTION |
| Karnes, Tom | Y |
Motion PASSES 6-0
Discussion: Solid Waste Management Plan- In 1988, Ohio faced a combination of solid waste management problems, including rapidly declining disposal capacity at existing landfills, increasing quantities of waste being generated and disposed of environmental problems at many existing solid waste disposal facilities and increasing quantities of waste being imported into Ohio from other states. These issues combined with Ohio’s outdated and incomplete solid waste regulations caused Ohio’s General Assembly to pass House 592 which dramatically revised Ohio’s outdated solid waste regulatory program and established a comprehensive solid waste planning process. There are three overriding purposes of this planning process: to reduce the amount of waste Ohioans generate and dispose of; to ensure that Ohio has adequate, protective capacity at landfills to dispose of its waste; and to reduce Ohio’s reliance on landfills. Requirement of County and Joint Solid Waste Management Districts. As a result of H.B. 592, each of the 88 counties in Ohio must be a member of a solid waste management district (SWMD). Williams County is part of a multi county Solid Waste Management District, 15 currently in the state. The plan is updated every 5 years, and every 5 years after the updates have been made, Director of Environmental & Administrative Services send it to all municipalities and legislative authorities to approve. The official full-length plan is available on the Solid Waste Management District website.
Highlights of the plan change include:
- Does not raise any fees
- Authorizes the Board of Directors to continue to establish facility designations
- Changed the siting criteria and does not require specifications or plans to be brought to the Committee, but does request a notification from Solid Waste facilities for proposed changes or new installations
- Includes the detail for recycling opportunities per the four counties within the District.
- Assists the District to achieve the State’s Recycling Goals
VILLAGE OF EDGERTON RESOLUTION NO 2021-004
A RESOLUTION APPROVING THE SOLID WASTE MANAGEMENT PLAN UPDATE FOR THE THE JOINT SOLID WASTE MANAGEMENT DISTRICT OF DEFIANCE, FULTON, PAULDING, AND WILLIAMS COUNTIES AND DECLARING AN EMERGENCY
- Motion to suspend the rules for Resolution No 2021-004:
| Muehlfeld, Roger | Y |
| VanAusdale, Leslie | Y |
| Thiel, Dean | Y MOTION |
| Wallace, Chuck | Absent |
| Gruver, Jason | Y 2ND |
| Karnes, Tom | Y |
Motion PASSES 5-0
- Motion to pass and adopt Resolution No 2021-004 by emergency:
| Muehlfeld, Roger | Y MOTION |
| VanAusdale, Leslie | Y |
| Thiel, Dean | Y 2ND |
| Wallace, Chuck | Absent |
| Gruver, Jason | Y |
| Karnes, Tom | Y |
Motion PASSES 5-0
Discussion: 2021 Appropriation Supplement- The first section appropriation is for the increase of estimated revenue for receipt of the 2021 MARCS Grant through the division of State Fire Marshal in the amount of $41,436.12 awarded to the Fire Department for radio equipment purchase. The expense line in this section allows for the expenditure. The Village received the grant funds on March 30, 2021. Details regarding the Multi-Agency Radio Communication System (MARCS) were provided at the March 16, 2021 Council Meeting.
The next section, includes expenses for items such as salary, insurance, OPES pension, and Medicare in the Personal Services category. It is a necessity to increase the listed personal services line in multiple funds as indicated to meet the annual payroll expenses in response to the change in administration.
The final section of appropriation changes is to rectify a technical correction required so that we do not exceed the amounts available listed on our estimated certificate of resources filed with the County Auditor. The General Fund Transfers-Out expense line amount should have been increased to subsidize the increase in expenses in the Street Professional and Technical line approved with Ordinance 1076.
VILLAGE OF EDGERTON ORDINANCE NO 1077
AN ORDINANCE PROVIDING FOR A SUPPLEMENT TO THE 2021 ANNUAL APPROPRIATIONS
- Motion to pass and adopt Ordinance No 1077:
| Muehlfeld, Roger | Y |
| VanAusdale, Leslie | Y |
| Thiel, Dean | Y 2ND |
| Wallace, Chuck | Absent |
| Gruver, Jason | Y |
| Karnes, Tom | Y MOTION |
Motion PASSES 5-0
Administrator Update by Dawn Fitzcharles:
- AMP Ground Worker Training – May 18 for all Village departments ground worker training. Topics include: basic electrical hazards, bucket truck rescue, work zone and basic tools and equipment. This is for cross training and to allow additional employees during the week and on the weekends to be available to respond to calls.
- Spring Paving Projects– Contractors hope to begin work in a few weeks. Work will take place at the following intersection locations that will be milled and resurfaced: Hull Street and Ash Street, Hull Street and West Street, West Street and Lynn Street, Elm Street and River Street, Ash Street and Depot Street. In addition to paving projects, crews will be crack sealing roadways and painting rail crossings, stop bars, cross walks, and school zones. It is anticipated that there will be some interruptions to the regular flow of traffic where these paving projects will take place. Motorists are asked to use caution as they travel through these construction zones.
- CHIP -The Village of Edgerton, in partnership with the Maumee Valley Planning Organization will be holding a public meeting to discuss the Community Housing Improvement Program (CHIP) on April 14, 2021 at 5 pm at the Edgerton Town Hall. The purpose of this program is to assist residents with the rehabilitation costs of single-family housing units. Examples of eligible renovations include installation and/or repairs to foundations, roofs, gutters, electrical upgrades, plumbing, furnaces, hot water heaters, installation, windows, doors and lead based abatements. Assistance is also available for down payment and closing costs for low and moderate income households purchasing their primary residences. Citizens wishing to learn more about the program are encouraged to attend.
- SRTS – Monday evening was the kick off meeting for the Safe Routes to School (SRTS) task force. The task force’s primary objective will be to help develop a Travel Plan that would encourage and implement safer methods of traveling to school. The meeting was well attended with representatives from the Village, Edgerton Local Schools and Saint Mary Catholic School. Topics of discussion were safety, sidewalk installation and repair, rail crossing safety and school travel zones. For the next few months, we will be working to gather data and information with Maumee Valley Planning Organization. The task force will be reconvene in early fall. The grant is for up to $400,000 and is a reimbursable grant. The School Boards will be in participation by passing a resolution of support in agreement with the plan and may be eligible for some funding opportunities to promote safety programs to students. The school will also be key in providing data for this project.
- LMI – The Village is applying for infrastructure funding designed to benefit low and moderate income areas that requires for a service area to complete an income study. By completing the confidential survey, residents may be assisting the community with access to additional financial sources. The benefits of these resources take the form of additional housing, jobs and services. The Village intends to utilize the information to fund a water treatment plant upgrade. Fitzcharles proposed for Council to meet and go door to door this Friday from 2p-6p and Sunday from 2p-6p. We still need to collect 182 surveys. If 4 people can collect 45 surveys a piece, then we could complete that much sooner.
- Sidewalk Funding Request– The proposed project is the installation of 6,400 SF of 5’ sidewalks and 5 ADA compliant curb ramps on North Oak Street (both sides) from Gerhart Street to E River Street. The project is anticipated to be completed in the Spring of 2022. This area still has an active LMI study from 2017 and is good for 5 years.
- Summer Lunch Program– Fitzcharles received a message last week that NOCAC will not be holding a summer lunch program in Edgerton because of lack of participation and volunteers. Dawn has reached out to the school to see if they have any plans for this summer and will report back when there are additional details.
- Reminders- Electronic Waste Recycling Day will be this Saturday, April 10th, from 8am-2pm and Large Trash Drop off Day will be next Saturday, April 17th from 8am-noon. Both events will have containers located in the parking lot behind Town Hall, and can be entered from Oak Street. Mayor added that he has been in communication with Coach Flegal who has rounded up players to assist senior citizens with item pick-ups and delivery to the drop site for the gesture of making a donation to The Edgerton Cares Fund. Mayor will post this information.
Fiscal Officer Update by Denise Knecht:
- Credit Card review16.21-3.15.21- The monthly statements were circulated to Council Members for review. It’s also time for the 1st quarter of 2021 review. Jason can see Denise after the meeting to review the cards and data on the logs and sign the documentation for credit card policy compliance.
- March 2021 Financials are complete- The reports and updates were e-mailed to Council Members on April 2, 2021 and are ready for Council signatures.
- 2020 Annual Audit scheduled for mid-June.
- Upon the completion of the first quarter of 2021, meetings have been scheduled for mid-April with department heads to review budget revenues and expenditures as well as progress with capital budget items.
Council Discussion:
- Councilman Karnes questioned the status of the police cruiser. Dawn is trying to make contact with the sales person. There have been multiple extensions with regard to the delivery date. Dawn is attempting to get this issue resolved ASAP. We have another cruiser in the 2021 budget. She had talked to Chief about this but would like to get this issue resolved before another is on order. The next cruiser will be ordered through State Wide Ford which should speed up the process.
- Councilman Muehlfeld inquired about the Village sidewalk policy. Dawn said we have information in the codified but she would need to review the information. There are multiple options to be considered. Mayor mentioned that he has talked with other communities and it seems to be common for residents to have some skin in the game along with grant monies. The sidewalk issue ramped up in the 80’s and then fell dormant after that. He suggests that we start taking a look at this subject again and come up with a plan to that point. Muehlfeld is concerned about grant money for Oak Street and then requiring other areas to put in sidewalks. Dawn stressed the importance of the Oak Street sidewalk project being a main vein for routes to school plus it’s located in low to moderate income area with an active study competed.
- Motion to pay bills 04.06.21:
| Muehlfeld, Roger | Y 2ND |
| VanAusdale, Leslie | Y MOTION |
| Thiel, Dean | Y |
| Wallace, Chuck | Absent |
| Gruver, Jason | Y |
| Karnes, Tom | Y |
Motion PASSED 5-0
- Motion to adjourn at 7:41 PM:
| Muehlfeld, Roger | Y |
| VanAusdale, Leslie | Y 2ND |
| Thiel, Dean | Y |
| Wallace, Chuck | Absent |
| Gruver, Jason | Y |
| Karnes, Tom | Y MOTION |
Motion PASSED 5-0