Village of Edgerton Council Meeting Minutes
December 2nd, 2019 at 7:00 PM
- Mayor Bowsher called the meeting to order at 7:00PM with the Pledge of Allegiance
- Y – Yes, N – No, A – Abstain, Abs – Absent
- Roll Call:
|
Muehlfeld, Roger |
Y |
|
Thiel, Dean |
Y |
|
Day, Robert |
Y |
|
Wallace, Chuck |
Y |
|
Gruver, Jason |
Y |
|
Perry, Jackie |
Y |
6 Members Present
Other Village Representatives Present:
- Charles Butler – Solicitor
- Denise Knecht – Fiscal Officer
- Zachary Dohner – Village Administrator
- Amanda Herman – Administrative Assistant
Media Present:
- Jeremy Scott, The Village Reporter
- Lucas Bechtol, The Bryan Times
- Cindy Thiel, The Edgerton Earth
Public Present:
- Scott Hartley
- Pam Fitzcharles
- Leslie VanAusdale
- Motion to Approve Meeting Minutes from 11.18.19 :
|
Muehlfeld, Roger |
Y |
|
Thiel, Dean |
Y Motion |
|
Day, Robert |
Y 2nd |
|
Wallace, Chuck |
Y |
|
Gruver, Jason |
Y |
|
Perry, Jackie |
Y |
Motion passes 6-0
Lance asked Denise to present Council with the Ordinance listed on the agenda.
Councilman Bob Day suggested the motion be made at the end of the meeting after discussion, as there are many questions and items to discuss. His first question to council was if we were planning to match the Edgerton Area Foundation’s grant for Miller Park. There was discussion among council members that we need a more specific plan of action and terms of agreement to move forward. As a placeholder for projects at the park, the Village has earmarked $25,000 in years 2020, 2021, and 2022 in hopes of splitting the project up in phases.
Bob’s next question regarding TH3 inquiring if there is still $50,000 in capital outlay. Approximately $7,000 is named for the Asset Management plan and $43,000 would be available for repairs/upgrades/improvements in 2020. Mr. Day prefers money be allocated for specific items. Lance added that funds should be budgeted in the event of an emergency. Jason agreed with keeping $50,000 in the budget for TH3, to move forward with Asset Management and take action on other concerning improvements.
Upon recommendation per Council President, a motion was made.
VILLAGE OF EDGERTON ORDINANCE NO. 1042
AN ORDINANCE ESTABLISHING THE PERMANENT APPROPRIATIONS FOR 2020 AND DECLARING AN EMERGENCY
- Motion to suspend the three reading rule and pass Ordinance #1042 as an emergency:
|
Muehlfeld, Roger |
Y |
|
Thiel, Dean |
Y |
|
Day, Robert |
Y |
|
Wallace, Chuck |
Y |
|
Gruver, Jason |
Y Motion |
|
Perry, Jackie |
Y 2nd |
Motion passes 6-0
- Motion to pass and adopt Ordinance #1042:
|
Muehlfeld, Roger |
Y |
|
Thiel, Dean |
Y 2nd |
|
Day, Robert |
NO |
|
Wallace, Chuck |
Y |
|
Gruver, Jason |
Y |
|
Perry, Jackie |
Y Motion |
Motion passes 5-1
Administrator Update by Zach Dohner:
- 323 N Crane St demolition is complete and looks good. This will provide more space and storage for the Village to utilize.
- The Village did not receive small government grant funding for Business Alley West, the project didn’t score as high as other area projects that were presented as bringing more revenue to the county.
- East/West Hull St Improvement Project extension was approved by Donna Kirkbride with Advertisement dates will be Dec 31st, 2019 & Jan 7th, with bid opening date of Jan 16th, 2020 and award date of Jan 20th, 2020. Completion dates remain the same of Feb 1st– May 31st, 2020. He reminded Council that Poggemeyer will be paying advertising costs, as well as reaching out to contractors that had picked up bid packets during previous bidding dates.
Fiscal Officer Update by Denise Knecht:
- November Financials are complete.
- Denise will be presenting to council at the next meeting 2019 year-end clean up items which will include an increase for light and water deposits, and decreasing general and income tax capital funds as well as Issue 1 grant appropriation and Capital expense decrease for the East/West Hull St project from 2019.
Council Discussion:
Council President Jason Gruver announced there will be a vacated council seat beginning January 1, and any public person that is interested in the seat should make intentions known, preferably via resume to the mayor. Jason also stated that he would like to request an executive session to discuss wage and compensation for public employee/s at the end of the meeting.
Chuck Wallace wanted to know if there were any quotes for inspection on the backhoe. Zachary Dohner replied that he had an individual that would inspect the backhoe for $85/hr. Zach would like a consensus from Council before approving. Chuck wants to know if the backhoe is that big of a safety issue and should be parked now. Lance asked that all council members make a trip to look at and assess the status of the backhoe.
Bob Day would like the Village to split costs with the Chamber of Commerce to replace uptown speakers that are located on utility light poles. Mr. Day would like to see the sound system that is located inside United Edge used more often than Christmas and parade time.
Jackie Perry thinks it would not be a bad idea to advertise for the vacant council seat in the Edgerton Earth to make sure everyone sees it. Denise mentioned we could also advertise on the Town Hall marquee out front.
- Motion to pay bills for 12.2.19:
|
Muehlfeld, Roger |
Y |
|
Thiel, Dean |
Y 2nd |
|
Day, Robert |
Y |
|
Wallace, Chuck |
Y |
|
Gruver, Jason |
Y Motion |
|
Perry, Jackie |
Y |
Motion passes 6-0
- Motion to enter into executive session for the compensation of public employee(s) at 7:42 PM :
|
Muehlfeld, Roger |
Y |
|
Thiel, Dean |
Y 2nd |
|
Day, Robert |
Y |
|
Wallace, Chuck |
Y |
|
Gruver, Jason |
Y Motion |
|
Perry, Jackie |
Y |
Motion passes 6-0
- Motion to exit executive session at 8:41 PM:
|
Muehlfeld, Roger |
Y 2nd |
|
Thiel, Dean |
Y |
|
Day, Robert |
Y |
|
Wallace, Chuck |
Y |
|
Gruver, Jason |
Y |
|
Perry, Jackie |
Y Motion |
Motion passes 6-0
No action taken.
- Motion to adjourn at 8:41 PM:
|
Muehlfeld, Roger |
Y 2nd |
|
Thiel, Dean |
Y |
|
Day, Robert |
Y |
|
Wallace, Chuck |
Y |
|
Gruver, Jason |
Y |
|
Perry, Jackie |
Y Motion |
Motion passes 6-0