Village of Edgerton Council Meeting Minutes
Tuesday, July 5, 2022 at 7:00 PM
- Mayor Day called the meeting to order at 7:00PM with the Pledge of Allegiance and Prayer.
- Y – Yes, N – No, A – Abstain, Abs – Absent
- Roll Call:
| Blinzler, Sharon | Y |
| Gruver, Jason | Y |
| Karnes, Tom | ABSENT |
| VanAusdale, Leslie | Y |
| Wallace, Chuck | Y |
| Wampler, Pam | Y |
5 Members Present
Other Village Representatives Present:
- Chris Walker – Law Director; Denise Knecht – Fiscal Officer; Dawn Fitzcharles – Village Administrator; Amanda Herman – Administrative Assistant
Media Present:
- Lucas Bechtol- The Bryan Times; Dan Cooley- The Village Reporter; Cindy Thiel, The Edgerton Earth
Public Present:
- Scott Cheek
- Motion to Approve Meeting Minutes from 06.21.22:
| Blinzler, Sharon | Y |
| Gruver, Jason | YM |
| Karnes, Tom | ABSENT |
| VanAusdale, Leslie | Y2 |
| Wallace, Chuck | Y |
| Wampler, Pam | Y |
Motion PASSES 5-0
- Motion to Approve Special Meeting Minutes from 06.29.22:
| Blinzler, Sharon | Y |
| Gruver, Jason | Y |
| Karnes, Tom | ABSENT |
| VanAusdale, Leslie | YM |
| Wallace, Chuck | Y |
| Wampler, Pam | Y2 |
Motion PASSES 5-0
Administrator Fitzcharles introduced Scott Cheek as our new part-time Village general laborer. Scott is fitting in well with the team and we are excited to have him on board. Scott thanked Council for the opportunity.
Administrator Update by Dawn Fitzcharles:
- Completed required Ohio EPA PWS (Public Water System) 3-year survey and site visit; 2 minor violations that can be easily corrected with an electrician; personally encouraged by letter of recommendations that will help guide us for future capital plans; no violations on handling of water main breaks
Fiscal Officer Update by Denise Knecht:
- June 2022 financials
- FY 20/21 audit is complete with no instances! Fitzcharles interjected to congratulate Denise on a fantastic job done for the audit.
- Motion to pay bills 07.05.22:
| Blinzler, Sharon | Y |
| Gruver, Jason | YM |
| Karnes, Tom | ABSENT |
| VanAusdale, Leslie | Y2 |
| Wallace, Chuck | Y |
| Wampler, Pam | Y |
Motion PASSES 5-0
Discussion- Electric Dept employee resignation: Fitzcharles informed Council that she received a resignation letter from Trevor Lawson. Dawn thanked Trevor for his service and asked Council to formally accept his resignation.
- Motion to accept resignation of Electric Dept employee, Trevor Lawson effective 07.13.22:
| Blinzler, Sharon | Y |
| Gruver, Jason | YM |
| Karnes, Tom | ABSENT |
| VanAusdale, Leslie | Y2 |
| Wallace, Chuck | Y |
| Wampler, Pam | Y |
Motion PASSES 5-0
Discussion- Lineworker advertisement: Dawn would like Council to approve advertising for the open electric department position as of July 3, 2022 for Lineworker trainee and Lineworker positions 1-4.
- Motion to approve the advertisement of electric department employment position:
| Blinzler, Sharon | Y |
| Gruver, Jason | Y |
| Karnes, Tom | ABSENT |
| VanAusdale, Leslie | YM |
| Wallace, Chuck | Y |
| Wampler, Pam | Y2 |
Motion PASSES 5-0
Discussion- Part-time seasonal hire: Council approved advertisement of part-time seasonal utility clerk to cover temporary changes within the office. Fitzcharles is recommending to Council the hire of Lilly Halter. Lilly has 3 years of experience in accounting and has successfully filled two temporary positions in administration offices. She has the experience we are looking for and has agreed to fill the temporary position through December 2022. This position starts at $15.48.
- Motion to hire Lilly Halter as part-time seasonal probationary Utility Clerk at $15.48 effective 07.05.22:
| Blinzler, Sharon | Y |
| Gruver, Jason | Y2 |
| Karnes, Tom | ABSENT |
| VanAusdale, Leslie | YM |
| Wallace, Chuck | Y |
| Wampler, Pam | Y |
Motion PASSES 5-0
Discussion- Municipal Energy Services Agency: Municipal Energy Services Agency (“MESA”), is a joint venture organized by participating AMP municipalities that provides professional services to participating members. MESA can make available to our Municipality, and to other similarly situated municipalities, qualified personnel who can provide certain services, related to Municipality’s electric utility system.
- Motion to approve agreement with Municipal Energy Services Agency:
| Blinzler, Sharon | Y |
| Gruver, Jason | YM |
| Karnes, Tom | ABSENT |
| VanAusdale, Leslie | Y |
| Wallace, Chuck | Y2 |
| Wampler, Pam | Y |
Motion PASSES 5-0
Discussion- Laubach Dr change order: The change orders include downtime of personnel associated with watermain break and days of testing, borrowing of supplies to repair the watermain and owing for parts, re-pavement and repair to North West Street, contractual decrease for true up of final installed qualities. Final amount to be paid is $79, 484.69 less OPWC payment of $5,400.00. Wallace questioned if there had been a walk through or if they still had to come back. Fitzcharles informed Council there is still some restorative work to be completed but the significant pieces have been addressed and taken care of.
- Motion to approve final change order for project known as Laubach Drainage Project:
| Blinzler, Sharon | Y |
| Gruver, Jason | Y |
| Karnes, Tom | ABSENT |
| VanAusdale, Leslie | YM |
| Wallace, Chuck | Y |
| Wampler, Pam | Y2 |
Motion PASSES 5-0
Discussion- UTV vehicles: 3rd reading This Ordinance was put together at the request of Council. This is the third and final reading.
VILLAGE OF EDGERTON ORDINANCE NO. 1105 (3rd reading)
AN ORDINANCE AMENDING CHAPTER 376 OF THE CODIFIED ORDINANCES OF THE VILLAGE OF EDGERTON, OHIO PERTAINING TO LOW-SPEED, UNDER-SPEED, OR UTILITY VEHICLES, OR MINI-TRUCKS
- Motion to pass and adopt Ordinance No 1105:
| Blinzler, Sharon | Y |
| Gruver, Jason | YM |
| Karnes, Tom | ABSENT |
| VanAusdale, Leslie | Y2 |
| Wallace, Chuck | Y |
| Wampler, Pam | Y |
Motion PASSES 5-0
Discussion- Tax levy: 3rd reading This is the third and final reading. Once passed this Resolution will be sent to county auditor for certification.
VILLAGE OF EDGERTON RESOLUTION NO 2022-013 (3rd reading)
A RESOLUTION ACCEPTING THE AMOUNTS AND RATES AS DETERMINED BY THE BUDGET COMMISSION AND AUTHORIZING THE NECESSARY TAX LEVIES AND CERTIFYING THEM TO THE COUNTY AUDITOR
- Motion to pass and adopt Resolution No 2022-013:
| Blinzler, Sharon | Y |
| Gruver, Jason | YM |
| Karnes, Tom | ABSENT |
| VanAusdale, Leslie | Y |
| Wallace, Chuck | Y |
| Wampler, Pam | Y2 |
Motion PASSES 5-0
Discussion- Solar energy: 3rd reading This is the final reading. Will authorize the ability to inquire about a purchase power agreement for an in front of the meter solar project with AMP. Price will not exceed $45/megawatt for energy capacity and environmental attributes. This is strictly to proclaim interest in the opportunity in order to finalize price.
VILLAGE OF EDGERTON RESOLUTION NO 2022-014 (3rd reading)
A RESOLUTION TO APPROVE THE FORM AND AUTHORIZE THE EXECUTION OF THE 2022 SOLAR ENERGY SCHEDULE WITH AMERICAN MUNICIPAL POWER, INC. and taking of other actions in connection therewith regarding SOLAR GENERATED energy PURCHASES
- Motion to pass and adopt Resolution No 2022-014:
| Blinzler, Sharon | Y |
| Gruver, Jason | Y2 |
| Karnes, Tom | ABSENT |
| VanAusdale, Leslie | YM |
| Wallace, Chuck | Y |
| Wampler, Pam | Y |
Motion PASSES 5-0
- Motion to enter into executive session to discuss the employment and compensation of public employee(s) at 7:24 PM:
| Blinzler, Sharon | Y |
| Gruver, Jason | YM |
| Karnes, Tom | ABSENT |
| VanAusdale, Leslie | Y2 |
| Wallace, Chuck | Y |
| Wampler, Pam | Y |
Motion PASSES 5-0
- Motion to exit executive session at 7:57 PM:
| Blinzler, Sharon | Y |
| Gruver, Jason | Y2 |
| Karnes, Tom | ABSENT |
| VanAusdale, Leslie | YM |
| Wallace, Chuck | Y |
| Wampler, Pam | Y |
Motion PASSES 5-0
Council discussion-
Downtown Park Trash Cans– with all of the upgrades at the down town park we should consider removing the blue dumpsters and respacing them with some better-looking trash receptacles.
Wallace reported that all ball is done in town but still practicing for All-Star’s through July 17th. The speed bumps can be removed.
An entity has come to quote new score boards to replace the current and add one to the other field. We should have the numbers sometime next week.
Playground equipment at Gerhart Park – Installation of equipment is slated for August/September. We also have some plans for improved parking but we wanted to put in the playground equipment first. Parking is an issue there. People attending games park on residential property. The parking piece will probably not be done until late fall or early spring. Parking is permitted as long as the vehicle is not parked for over 24 hours.
Home Town Hero Banners – The last order of banners has been delivered and they are ready to be installed.
Hull Street Tree – One of the newly planted trees on Hall Street does not look well.
- Motion to adjourn at 8:09PM:
| Blinzler, Sharon | Y |
| Gruver, Jason | Y |
| Karnes, Tom | ABSENT |
| VanAusdale, Leslie | Y |
| Wallace, Chuck | YM |
| Wampler, Pam | Y2 |
Motion PASSES 5-0