Village of Edgerton Council Meeting Minutes
Monday, March 18, 2019 at 7:00PM
- Mayor Bowsher called the meeting to order at 7:00PM with the Pledge of Allegiance
- Y – Yes, N – No, A – Abstain, Abs – Absent
- Roll Call:
|
Muehlfeld, Roger |
Y |
|
Thiel, Dean |
Y |
|
Day, Robert |
Y |
|
Wallace, Chuck |
Y |
|
Gruver, Jason |
Y |
|
Perry, Jackie |
Absent |
Other Village Representatives Present:
- Charles Butler – Solicitor
- Denise Knecht – Fiscal Officer
- Zachary Dohner – Village Administrator
- Shawn Clifton – Income Tax Clerk
Media:
- Jeremy Scott, Village Reporter
Public:
- Crystal Meyer, Northern Buckeye Health Plan
- Motion to Approve Meeting Minutes from 03.04.19:
|
Muehlfeld, Roger |
Abstain |
|
Thiel, Dean |
Y |
|
Day, Robert |
Y Motion |
|
Wallace, Chuck |
Y Second |
|
Gruver, Jason |
Y |
|
Perry, Jackie |
Y |
- Motion to Approve Special Meeting Minutes from 03.11.19:
|
Muehlfeld, Roger |
Y |
|
Thiel, Dean |
Y Second |
|
Day, Robert |
Y Motion |
|
Wallace, Chuck |
Y |
|
Gruver, Jason |
Y |
|
Perry, Jackie |
Y |
Mayor Bowsher introduced Crystal Meyer, Executive Director of the Administrative Support Team with Northern Buckeye Health Plan to Council. Crystal thanked Council for inviting her here to speak on the highlights of the Village’s Employee Health Insurance Plan. Crystal explained that Northern Buckeye Health Plan is a self- insured health consortium. This allows them to have more control over premiums and plan designs.
Jackie Perry entered at 7:04PM.
The consortium offers a unique perspective because of the no loss no gain risk sharing for the group as a whole. Crystal added that the way their plan is set up every member has representation in the organizational planning. It has a larger partner base because Aetna partners with them. Allied Health Benefits System processes all of their claims as well as a host of other companies that they partner with.
Crystal went on to explain that when they started it was mostly schools that participated. Over the last few years more municipalities have become interested. She did state that there are group that are refused because of the health problems within the group.
Crystal stated that Northern Buckeye’s goal is to save groups and employees money.
Crystal went on to talk about the Activate Health Clinics. She explained that the Activate Clinics have become very successful. Employees can use this service for free. Also blood work and medications are free. Crystal stated that the cost savings is significant. Northern Buckeye Activate Clinic locations are in Defiance, Archbold, Bryan and Napoleon.
Crystal concluded her presentation and opened the floor for questions.
Council thanked Crystal for coming.
Mayor Lance Bowsher asked for a motion to appoint Jason Gruver to the Edgerton Planning Commission
- Motion to appoint Council President, Jason Gruver to serve as committee member for Edgerton Planning Commission as of 03.18.19:
|
Muehlfeld, Roger |
Y |
|
Thiel, Dean |
Y Motion |
|
Day, Robert |
Y |
|
Wallace, Chuck |
Y |
|
Gruver, Jason |
Y |
|
Perry, Jackie |
Y Second |
Chuck Wallace asked what the Planning Commission does. Chuck said he spoke to Brian Gaskill after he resigned. He was told by Zach that they make recommendations to Council regarding projects. Bob Day asked about appointing Preston Knecht. Mayor Bowsher stated that Preston had approached him about being a part of this committee. Mayor Bowsher stated that he liked the fact that a member of the younger generation took an interest in this committee and felt like it would be a great fit because of Preston’s engineering background. Mayor Bowsher asked for a motion to realign the Planning Commission appointing Zach Dohner as designee for the Committee Chair to handle documents and correspondence.
- Motion to approve realignment of Edgerton Planning Commission as of 03.18.19 as follows with Village Administrator Zachary Dohner as designee for the Committee Chair to handle all documents and correspondences:
Edgerton Planning Committee Members
- Mayor Lance Bowsher, Chair
- Jason Gruver, Council President
- Larry Welch
- Tom Karnes
- Preston Knecht
|
Muehlfeld, Roger |
Y |
|
Thiel, Dean |
Y Motion |
|
Day, Robert |
N |
|
Wallace, Chuck |
Y |
|
Gruver, Jason |
Y |
|
Perry, Jackie |
Y Second |
Bob Day stated that he would have liked to know about the above Planning Committee Motion ahead of time so that it is not getting rammed down Council’s throat.
Denise Knecht explained to Council about the next motion. Denise stated that the original invoice was never received. Bob Day asked if there is any penalty for this invoice and Denise stated that there would be no penalty.
- Motion to approve Then-and-Now Purchase Order #2019-00186 issued to Andres, O’Neil and Lowe Insurance Agency in the amount of $3,025.00 for invoice #70 received for the Fire Department Annual Accident Policy that was due 01.02.2019:
|
Muehlfeld, Roger |
Y Motion |
|
Thiel, Dean |
Y |
|
Day, Robert |
Y |
|
Wallace, Chuck |
Y |
|
Gruver, Jason |
Y Second |
|
Perry, Jackie |
Y |
Zach Dohner stated that there is a $350.00 charge by United Edge Real Estate and Auction for the online sealed bid for the Vermeer Chipper.
- Motion of approval for the Village Administrator to enter into a contract for online bid of Vermeer Chipper with United Edge Real Estate and Auction Company:
|
Muehlfeld, Roger |
Y |
|
Thiel, Dean |
Y Second |
|
Day, Robert |
Y |
|
Wallace, Chuck |
Y |
|
Gruver, Jason |
Y Motion |
|
Perry, Jackie |
Y |
Roger Muehlfeld asked if this Ordinance Correction was just in wording and Denise Knecht responded yes in the way the wording was brought over for the new year.
VILLAGE OF EDGERTON ORDINANCE NO. 1035
AN ORDINANCE CORRECTING TECHNICAL ERRORS CONTAINED IN PRIOR APPROPRIATION ORDINANCE
- Motion to Waive the Three Readings Rule for Ordinance No. 1035:
|
Muehlfeld, Roger |
Y Second |
|
Thiel, Dean |
Y |
|
Day, Robert |
Y |
|
Wallace, Chuck |
Y |
|
Gruver, Jason |
Y |
|
Perry, Jackie |
Y Motion |
- Motion to Pass and Adopt Ordinance No. 1035:
|
Muehlfeld, Roger |
Y |
|
Thiel, Dean |
Y |
|
Day, Robert |
Y |
|
Wallace, Chuck |
Y |
|
Gruver, Jason |
Y Second |
|
Perry, Jackie |
Y Motion |
Administrator Report:
Zach Dohner informed Council that Kip Pahl, Public Works Superintendent has ordered more cold-patch. Kip has also ordered Chlorinator repair parts to get this issue fixed.
Zach also commented that he has been in contact with Mike Perry of MESA and are going to have them quote the SCADA Project for the Village.
Zach updated Council about lift Station 3. Lift Station 3 is one of the two lift stations that send out a radio frequency alerting us of any problems. We have had some problems with the radio and it is inoperable at this time. Kip has ordered repair parts for the radio.
Zach stated that Chandler Nester has declined the offer to scrap the mobile home at 323 N. Crane St. for the Village. Denise added that Andres O’Neal and Lowe asked if we just wanted liability insurance on the mobile home. She was told yes. Bob Day stated that anyone who scraps the mobile home must have insurance. This project needs to be completed by April 30, 2019.
Zach informed Council that Poggemeyer Design Group has finished the water side of Asset Management. Zach stated that Sid Hoover from Poggemeyer stressed that Council needs to decide the best way to attack the Water Plant issues. Jason Gruver stated help for grant application project. Mayor Bowsher stated that Council needs to decide the different states of importance of each issue. Zach commented that Council should put together the whole list at once.
Bob Day stated the question is funding. When we are growing each month we could set something aside for projects. Mayor Bowsher Jason Gruver the General Plan for Water will help us understand and move in the right direction. Bob Day spending less of our money. Mayor Bowsher commented that Poggemeyer knows funding options. Zach will find out the cost for this service. Jackie Perry suggested approval for Zach to spend up to certain amount.
Fiscal Officer Report:
Denise Knecht presented the Credit Card Statement for Council’s review. She stated that the Village will be receiving a reimbursement for the cost of the Rally in Washington D.C. that she attended. Jason Gruver will stay after council and complete audit of Credit Card Statement after Council meeting.
Council Discussion:
Chuck Wallace asked where we were at with the defibrillators purchase. Shawn Clifton stated that I spoke to Jim Hicks at the Williams County EMS and he informed me that Phillips has discontinued making defibrillators. Therefore Williams County is having to look into purchasing a different brand. Shawn passed around information on several different brands of defibrillators for Council to look at. Mayor Bowsher asked Shawn to call Jim Hicks and ask him to let the Village know which brand they are purchasing when their decision is made.. Jason Gruver commented that the Village needs to establish a defibrillator policy detailing who is going to be responsible for them. Jason also explained that it is not good for these units to be exposed to extreme heat or cold. Denise Knecht stated that the defibrillators need to portable. Jackie Perry commented that the Village might be able to find a company to contract with or sign a service agreement with to take care of the maintenance of the defibrillators. Bob Day asked if the parks would need them any longer than March – July. Mayor Bowsher stated the park has soccer and Jason added flag football, 5th & 6th grade football and cross country so the defibrillators would need to be at the parks until all sports are completed for the year. Chuck asked that we see what Scott Blue would suggest.
Bob Day asked about the Chlorinator repair and if the monitors regulate the Chlorinator.
Bob Day also asked about whether the Village has gotten any feedback from other communities who already have SCADA?
Zach Dohner asked if he meant the system as a whole. Jackie Perry said that in Bryan the only problem she is aware of is if the computer needs updates. We just need to make sure we purchase a system that can be upgraded.
Bob Day said he had someone approach him about the fire hydrant near their house being out of service. Mayor Bowsher asked how many are out of service. Chuck Wallace stated that on Elm between Gas St. and River St. there are no hydrants. Chuck feels the Village needs to look into installing another hydrant in that area.
Bob Day asked when electronic waste day and large trash drop off day was scheduled for. He was informed that Electronic Waste Day is scheduled for Saturday, April 27, 2019 from 8am – 2pm and Large Trash Drop Off Day is Saturday, May 4, 2019 from 8am-12pm. Bob suggested that we have someone separating metal to donate to the Baker Family. He suggested we might have someone even donate a dumpster for that purpose. Bob also asked if there might be any organizations that would be able to help in picking up large items that residents don’t have a way to transport.
Bob Day also commended Shawn Clifton on the good job she is doing preparing the Council minutes. Shawn Clifton thanked Bob but told Council it is a team effort between me, Denise Knecht and Zach Dohner.
Bob Day stated that he feels the Village needs to take a look at how much the Villages pays for insurance for the employees, HSA match.
Roger Muehlfeld asked if the portion of the Asset Management Council discussed in October was completed. Zach stated that he spoke to Sid Hoover at Poggemeyer and he understood it was complete.
- Motion to pay bills 03.18.19:
|
Muehlfeld, Roger |
Y |
|
Thiel, Dean |
Y Motion |
|
Day, Robert |
Y Second |
|
Wallace, Chuck |
Y |
|
Gruver, Jason |
Y |
|
Perry, Jackie |
Y |
- Motion to enter into executive session to discuss of purchase of real property at 8:00PM
|
Muehlfeld, Roger |
Y Motion |
|
Thiel, Dean |
Y |
|
Day, Robert |
Y |
|
Wallace, Chuck |
N |
|
Gruver, Jason |
Y Second |
|
Perry, Jackie |
Y |
Chuck Wallace exited at 8:02PM
- Motion Exit Executive Session at 8:02PM:
|
Muehlfeld, Roger |
Y Second |
|
Thiel, Dean |
Y |
|
Day, Robert |
Y Motion |
|
Wallace, Chuck |
Absent |
|
Gruver, Jason |
Y |
|
Perry, Jackie |
Y |
No Action Taken
- Motion to adjourn at 8:02PM:
|
Muehlfeld, Roger |
Y |
|
Thiel, Dean |
Y |
|
Day, Robert |
Y Motion |
|
Wallace, Chuck |
Absent |
|
Gruver, Jason |
Y Second |
|
Perry, Jackie |
Y |