Village of Edgerton Council Meeting Minutes
March 2, 2020 at 7:00 PM
- Mayor Day called the meeting to order at 7:00PM with the Pledge of Allegiance
- Y – Yes, N – No, A – Abstain, Abs – Absent
- Roll Call:
|
Muehlfeld, Roger |
Absent |
|
VanAusdale, Leslie |
Y |
|
Thiel, Dean |
Y |
|
Wallace, Chuck |
Absent |
|
Gruver, Jason |
Y |
|
Perry, Jackie |
Y |
4 Members Present
Other Village Representatives Present:
- Charles Butler – Solicitor
- Denise Knecht – Fiscal Officer
- Zachary Dohner – Village Administrator
- Amanda Herman – Administrative Assistant
Media Present:
- Desirae Hutchison, The Village Reporter
- Lucas Bechtol, The Bryan Times
- Cindy Thiel, The Edgerton Earth
Public Present:
- Kathy Day
- Kenneth Hutchison
- Motion to Approve Meeting Minutes from 02.20.20:
|
Muehlfeld, Roger |
Absent |
|
VanAusdale, Leslie |
Y 2nd |
|
Thiel, Dean |
Y Motion |
|
Wallace, Chuck |
Absent |
|
Gruver, Jason |
Abstain |
|
Perry, Jackie |
Abstain |
Motion passes 4-0
VILLAGE OF EDGERTON ORDINANCE NO. 1050
AN ORDINANCE TO APPROVE CURRENT REPLACEMENT PAGES TO THE EDGERTON CODIFIED ORDINANCES.
Denise explained that all Ordinances passed from the previous year are sent annually to the Walter H. Drane Company. The company provides the codified replacement pages and also takes care of updating Village Ordinances online.
- Motion to approve 1st reading of Ordinance No. 1050:
|
Muehlfeld,Roger |
Absent |
|
Thiel, Dean |
Y |
|
VanAusdale, Leslie |
Y |
|
Wallace, Chuck |
Absent |
|
Gruver, Jason |
Y Motion |
|
Perry, Jackie |
Y 2nd |
Motion passes 4-0
Administrator Update by Zach Dohner:
- Catch basins are currently being cleaned out, a water leak was discovered on Stauffer Dr during the process and was repaired
- New mower to be purchased in the amount of $11,559.00
- Would like input on when to hold Large Trash Day, waiting to hear from Kermit Riehle, Edgerton Schools Superintendent as we’ve tried to work around school events in previous years
- Working with Kip Pahl and Troy Nihart to list specific assets they would like SCADA to monitor so quotes can be gathered
- East/West Hull St Pre-Construction meeting date has been scheduled for March 10th – a non-public meeting
- Mayor Day and Zach will be discussing a date to hold a public meeting regarding East/West Hull St Projects that will allow the residents to ask questions about the project
- Found out that there is not a state leasing program to purchase the backhoe as discussed at the last meeting
Fiscal Officer Update by Denise Knecht:
- 2019 Annual Financials and Hinkle Notes were submitted on February 22nd and notice was sent to the paper to be advertised – paper copy available in the office for public view
- Doug Zimmerman from the State Auditor’s office communicated that they will be ready to begin 2019 Audit on March 16th , 2020
- February financials were not completed in time for the Council meeting, Council members can be expecting that email within the next couple days
Leslie VanAusdale stated she was under the impression that there would be some concrete information on the backhoe and the purchasing options. VanAusdale questioned what the additional $4,000.00 discount was on the quote for the CASE backhoe. The Village Administrator informed her it was simply an added discount that was being offered. VanAusdale commented she would like to move forward with the purchase. Mayor Day offered his opinion that based on the numbers it makes sense to purchase at state pricing. A motion was made.
- Motion to purchase the CASE backhoe as proposed by the Public Works Superintendent:
|
Muehlfeld, Roger |
Absent |
|
VanAusdale, Leslie |
Y Motion |
|
Thiel, Dean |
Y |
|
Wallace, Chuck |
Absent |
|
Gruver, Jason |
Y |
|
Perry, Jackie |
Y 2nd |
Motion passes 4-0
Charles Butler questioned if Council planned to trade in or sell the current backhoe through a listing with the auctioneer. Councilman Gruver reminded everyone that the proposed sale agreement does not reflect trading in the current piece of equipment. Council agreed the Village has had good luck with auctioning equipment through Darren Bok at United Edge.
Council Discussion:
Jason Gruver would like to know if anything was decided on the electric rate study since he was not in attendance at the last council meeting. Discussion between council members determined that in order to receive grant monies in the future and to stay competitive, service charges need to be increased per Courtney’s recommendation, at the proposed rates discussed, for all inside and outside corporation residents. VanAusdale asked if legislation could be prepared and ready at the next council meeting. Denise Knecht informed Council that Mr Courtney normally prepares the legislation and it can be sent to Mr Butler for review.
Mr Gruver also asked if the Metalink agreement was reviewed. Administrator Dohner informed that he had been in communication with Charles Butler before the meeting and they believe there was information found in our contract dated May 2013 that leads us to believe fiber service is an option for SCADA monitoring.
Leslie VanAusdale would like to hold a Rules Committee meeting possibly on March 9th @ 7:30pm, and asked for Mayor Day and Administrator Dohner to be present. VanAusdale asked Amanda Herman how much time would be needed to notify the public. Amanda told Leslie she would need to know by Friday, March 7 to allow 24 hours advertisement if she planned to hold the meeting.
- Motion to pay bills 03.02.20:
|
Muehlfeld, Roger |
Absent |
|
VanAusdale, Leslie |
Y |
|
Thiel, Dean |
Y 2nd |
|
Wallace, Chuck |
Absent |
|
Gruver, Jason |
Y Motion |
|
Perry, Jackie |
Y |
Motion passes 4-0
- Motion to enter into executive session for the investigation of complaints against a public employee at 7:27 PM :
|
Muehlfeld, Roger |
Absent |
|
VanAusdale, Leslie |
Y Motion |
|
Thiel, Dean |
Y |
|
Wallace, Chuck |
Absent |
|
Gruver, Jason |
Y |
|
Perry, Jackie |
Y 2nd |
Motion passes 4-0
Amanda Herman exited at 7:28 pm.
- Motion to exit executive session at 8:25 PM:
|
Muehlfeld, Roger |
Absent |
|
VanAusdale, Leslie |
Y |
|
Thiel, Dean |
Y 2nd |
|
Wallace, Chuck |
Absent |
|
Gruver, Jason |
Y |
|
Perry, Jackie |
Y Motion |
Motion passes 4-0
No action taken.
- Motion to adjourn at 8:38 PM:
|
Muehlfeld, Roger |
Absent |
|
VanAusdale, Leslie |
Y |
|
Thiel, Dean |
Y |
|
Wallace, Chuck |
Absent |
|
Gruver, Jason |
Y Motion |
|
Perry, Jackie |
Y 2nd |
Motion passes 4-0
_______________________ ______________________________
Mayor Fiscal Officer/ Clerk of Council