Village of Edgerton Council Meeting Minutes
Wednesday, November 1, 2023, 5:30 PM
- Mayor Day called the meeting to order at 5:30PM with the Pledge of Allegiance and Prayer.
- Y – Yes, N – No, A – Abstain, Abs – Absent
- Roll Call:
| Blinzler, Sharon | ABS |
| Gruver, Jason | Y |
| Bowsher, Lance | Y |
| VanAusdale, Leslie | Y |
| Wallace, Chuck | Y |
| Wampler, Pam | Y |
5 Members Present
Other Village Representatives Present:
- Chris Walker – Law Director; Denise Knecht – Fiscal Officer; Dawn Fitzcharles – Village Administrator
Media Present:
- Liam Jackson -Bryan Times, Anna Wozniak -Village Reporter, Cindy Thiel – Edgerton Earth
Public Present:
- None
- Motion to Approve Meeting Minutes from 10.18.23:
| Blinzler, Sharon | ABS |
| Gruver, Jason | Y 2ND |
| Bowsher, Lance | Y M |
| VanAusdale, Leslie | Y |
| Wallace, Chuck | Y |
| Wampler, Pam | Y |
Motion passed 5-0
Mayor Update by Robert Day:
- Trunk-or-Treat and Townwide Trick-or-Treat went well considering the weather. Next year, possibly suggest for Chamber to put together a map of residents providing treats.
- Roof Project on pavilion at downtown park was headed up by volunteers Jeremy Wright and Fight Club Group; labor was donated by group as well as half of the shingles by Big C and Republic Services donated the rental on the dumpster which results in approximately $5,000 in savings to the Village. Job well done by all!
Administrator Update by Dawn Fitzcharles:
- Edgerton Metals Project continues to move forward. Working on a final anticipated schedule that includes the corrective action framework to be submitted to the EPA and hopefully carry us through the remainder of the project.
- ODOT project is on schedule. We have a contract for review later on during the meeting.
- We continue to work on budgets in preparation for next week’s meetings.
- On Dec 6th Alicia with the Williams County Humane Society will be in attendance to discuss options to help with feral cats in town.
- Williams County Commissioners will be in town for Coffee with Commissioners at Cup of Joy on Nov 6th at 9am.
Fiscal Officer Update by Denise Knecht:
- Accounting period of October has been balanced and closed and we are operating in November; email verification will be sent out soon
- Budget work is in progress for the upcoming meetings
- Bills list has a few estimated amounts due to how the calendar fell and holding a meeting on the first day of the month
- Motion to pay bills 11.01.23:
| Blinzler, Sharon | ABS |
| Gruver, Jason | Y |
| Bowsher, Lance | Y |
| VanAusdale, Leslie | Y 2ND |
| Wallace, Chuck | Y M |
| Wampler, Pam | Y |
Motion passed 5-0
2024 Holiday, Payroll, Council meeting schedules: These schedules are reviewed and approved annually by Council. Approve with correction on payroll schedule to reflect title from year 2023 to 2024.
- Motion to approve 2024 Holiday, Payroll & Council Meeting schedules:
| Blinzler, Sharon | ABS |
| Gruver, Jason | Y 2ND |
| Bowsher, Lance | Y |
| VanAusdale, Leslie | Y M |
| Wallace, Chuck | Y |
| Wampler, Pam | Y |
Motion passed 5-0
EDG Contract Agreement #39996: Environmental Design Group is the successful candidate from a site selection process, out of Akron Ohio, to act as our local design firm and consultant to communicate directly with ODOT District II. This agreement came from ODOT. It’s their standard agreement when they engage in local-let municipal projects between themselves and other entities. The total maximum compensation of all parts of this agreement is $226,112. It appears that VOE will be responsible for $22,611, roughly 10% maximum.
- Motion to approve Contract agreement No 39996 with Environmental Design Group:
| Blinzler, Sharon | ABS |
| Gruver, Jason | Y |
| Bowsher, Lance | Y M |
| VanAusdale, Leslie | Y |
| Wallace, Chuck | Y |
| Wampler, Pam | Y 2ND |
Motion passed 5-0
The next item for council consideration is the AMP Circuit Rider Program. It’s a program we have participated in for the past two years. This program provides us with support, backup line workers and specialized testing. The enrollment fee is $800 per year. We have not needed to utilize this yet for backup line workers. However, last year we did used the Circuit Rider Program after the train issue for services like infra-red testing and system checks. We would like to continue this program in the event that the need should arise.
- Motion to approve 2024 AMP Circuit Rider program:
| Blinzler, Sharon | ABS |
| Gruver, Jason | Y M |
| Bowsher, Lance | Y |
| VanAusdale, Leslie | Y 2ND |
| Wallace, Chuck | Y |
| Wampler, Pam | Y |
Motion passed 5-0
VILLAGE OF EDGERTON ORDINANCE NO 1127 (2nd reading)
AN ORDINANCE AMENDING SECTION 139.02 OF THE CODIFIED ORDINANCES OF THE VILLAGE OF EDGERTON, OHIO PERTAINING TO THE AUXILIARY/RESERVE POLICE UNIT
- Motion to give second reading to Ordinance No 1127:
| Blinzler, Sharon | ABS |
| Gruver, Jason | Y |
| Bowsher, Lance | Y |
| VanAusdale, Leslie | Y |
| Wallace, Chuck | Y M |
| Wampler, Pam | Y 2ND |
Motion passed 5-0
Snow and Ice Control -ODOT Memorandum of Agreement #40125 Salt storage space & #40126 Brine tank storage space: Since 2017 we have worked with ODOT and provided salt storage for our local district. This year we will receive $746.25 for 3-month space rental and $1,080.00 for salt brine storage for 12-month rental. Rates are set by the state standards. This has worked well for both entities and would like to continue.
- Motion to approve Memorandums of Agreement #40125 & #40126 with ODOT for the purpose of coordinating efforts for snow and ice control:
| Blinzler, Sharon | ABS |
| Gruver, Jason | Y 2ND |
| Bowsher, Lance | Y |
| VanAusdale, Leslie | Y M |
| Wallace, Chuck | Y |
| Wampler, Pam | Y |
Motion passed 5-0
Council Discussion:
Reminder: Wage & Comp and Finance Committee Meetings scheduled for Nov 8th beginning at 5:30M.
Councilman Wallace mentioned that it appears were keeping up on leaves.
Councilman Bowsher encouraged everyone to get out and vote. VA reminded that you can vote early.
Council Member VanAusdale wondered if there would be additional expenses to the building to hold the planned throwback basketball game scheduled for Jan 6th, 2024. VA commented that it mostly cosmetic updates with paint and such.
- Motion to enter into executive session under ORC 121.22(G)(6) to discuss the details relative to the security arrangements and emergency response protocols for the Village of Edgerton @ 5:53PM:
| Blinzler, Sharon | ABS |
| Gruver, Jason | Y M |
| Bowsher, Lance | Y |
| VanAusdale, Leslie | Y 2ND |
| Wallace, Chuck | Y |
| Wampler, Pam | Y |
Motion passed 5-0
- Motion to exit executive session @ 6:15 PM:
| Blinzler, Sharon | ABS |
| Gruver, Jason | Y 2ND |
| Bowsher, Lance | Y |
| VanAusdale, Leslie | Y M |
| Wallace, Chuck | Y |
| Wampler, Pam | Y |
Motion passed 5-0
- Motion to enter into executive session to consider the appointment, employment, dismissal, discipline, promotion, demotion or compensation of a public employee under ORC 121.22(G)(1) @ 6:16PM:
| Blinzler, Sharon | ABS |
| Gruver, Jason | Y |
| Bowsher, Lance | Y |
| VanAusdale, Leslie | Y M |
| Wallace, Chuck | Y |
| Wampler, Pam | Y 2ND |
Motion passed 5-0
- Motion to exit executive session @ 6:37 PM:
| Blinzler, Sharon | ABS |
| Gruver, Jason | Y 2ND |
| Bowsher, Lance | Y |
| VanAusdale, Leslie | Y M |
| Wallace, Chuck | Y |
| Wampler, Pam | Y |
Motion passed 5-0
No action taken
- Motion to adjourn @ 6:38 PM:
| Blinzler, Sharon | ABS |
| Gruver, Jason | Y 2ND |
| Bowsher, Lance | Y |
| VanAusdale, Leslie | Y M |
| Wallace, Chuck | Y |
| Wampler, Pam | Y |
Motion passed 5-0