Village of Edgerton Council Meeting Minutes
Monday, November 2, 2020 at 7:00 PM
- Mayor Day called the meeting to order at 7:00PM with the Pledge of Allegiance and Prayer.
- Y – Yes, N – No, A – Abstain, Abs – Absent
- Roll Call:
|
Muehlfeld, Roger |
Y |
|
VanAusdale, Leslie |
Y |
|
Thiel, Dean |
Y |
|
Wallace, Chuck |
Y |
|
Gruver, Jason |
Y |
|
Karnes, Tom |
Y |
6 Members Present
Other Village Representatives Present:
- Charles Butler – Solicitor
- Denise Knecht – Fiscal Officer
- Zachary Dohner – Village Administrator
- Amanda Herman – Administrative Assistant
Media Present:
- Cindy Thiel, The Edgerton Earth
- Lucas Bechtol, The Bryan Times
- Jeremy Scott, The Village Reporter
Public Present:
- Tyler Perry
- Motion to Approve Meeting Minutes from 10.19.20 :
|
Muehlfeld, Roger |
Y |
|
VanAusdale, Leslie |
Y |
|
Thiel, Dean |
Y 2ND |
|
Wallace, Chuck |
Y |
|
Gruver, Jason |
Y MOTION |
|
Karnes, Tom |
Y |
Motion passes 6-0
Discussion: This is the 3rd reading for Ordinance No. 1060 to revise water rate charges.
VILLAGE OF EDGERTON ORDINANCE NO 1060
AN ORDINANCE REVISING THE RATES TO BE CHARGED TO WATER CONSUMERS FOR SERVICES SUPPLIED BY THE WATER SYSTEM OF THE VILLAGE OF EDGERTON, OHIO
(Effective January 1, 2020)
- Motion to pass and adopt Ordinance No 1060:
|
Muehlfeld, Roger |
Y MOTION |
|
VanAusdale, Leslie |
Y |
|
Thiel, Dean |
Y |
|
Wallace, Chuck |
Y 2ND |
|
Gruver, Jason |
Y |
|
Karnes, Tom |
Y |
Motion passes 6-0
Discussion: This is 3rd reading for Ordinance No. 1061 to revise storm sewer rate charges.
VILLAGE OF EDGERTON ORDINANCE NO 1061
AN ORDINANCE REVISING THE RATES TO BE CHARGED BY THE STORM SEWER UTILITY OF THE VILLAGE OF EDGERTON, OHIO
(Effective January 1, 2020)
- Motion to pass and adopt Ordinance No 1061:
|
Muehlfeld, Roger |
Y |
|
VanAusdale, Leslie |
Y 2ND |
|
Thiel, Dean |
Y MOTION |
|
Wallace, Chuck |
Y |
|
Gruver, Jason |
Y |
|
Karnes, Tom |
Y |
Motion passes 6-0
Discussion: This is the 3rd reading for Ordinance No 1063 for the allocation of wages.
VILLAGE OF EDGERTON ORDINANCE NO. 1063
AN ORDINANCE ESTABLISHING SALARY ALLOCATIONS FOR THE LISTED JOB WAGES AND BENEFITS
- Motion to pass and adopt Ordinance No. 1063:
|
Muehlfeld, Roger |
Y MOTION |
|
VanAusdale, Leslie |
Y |
|
Thiel, Dean |
Y |
|
Wallace, Chuck |
Y |
|
Gruver, Jason |
Y 2ND |
|
Karnes, Tom |
Y |
Motion passes 6-0
Discussion: This ordinance will rescind the PSCA of $0.024884 as previously set by Council and reestablish actual monthly adder to utility bills beginning with bills due December 10th, 2020. Denise informed Council where we stand as far as the PSCA recovery and that we were within a reasonable amount of the $27,000 the Village had decided not to make up for in collections. This was in part to the hard hit the PSCA took over the summer, which was determined to be COVID related.
VILLAGE OF EDGERTON ORDINANCE NO. 1066
AN ORDINANCE RESCINDING “RIDER A” ADOPTED PURSUANT TO ORDINANCE 1054, AND REESTABLISHING “RIDER A” ADPOTED PURSUANT TO ORDINANCE 1051 AND DECLARING IT AN EMERGENCY
(Effective December 1, 2020)
- Motion to suspend the rules for Ordinance No. 1066:
|
Muehlfeld, Roger |
Y |
|
VanAusdale, Leslie |
Y |
|
Thiel, Dean |
Y |
|
Wallace, Chuck |
Y |
|
Gruver, Jason |
Y MOTION |
|
Karnes, Tom |
Y 2ND |
Motion passes 6-0
- Motion to pass and adopt Ordinance No. 1066 by Emergency:
|
Muehlfeld, Roger |
Y |
|
VanAusdale, Leslie |
Y |
|
Thiel, Dean |
Y MOTION |
|
Wallace, Chuck |
Y |
|
Gruver, Jason |
Y 2ND |
|
Karnes, Tom |
Y |
Motion passes 6-0
Administrator Update by Zach Dohner:
- SCADA– Owen’s Electric/MESA met Monday morning and began working at TH3 office/lift stations installing OPTO22 system that will monitor the wastewater system; would like Council input on possibly moving forward with electric and water systems.
Leslie VanAusdale asked Zach’s thoughts on the cost difference between Owen’s Electric and the 3 other quotes that were received, as Owen’s quote was substantially lower for the installation of equipment. Zach responded that a majority of the difference could have a lot to do with the fact that Owen’s is a local contractor, so travel time and expenses were not included. Owen’s is also familiar with our utility system and their company has treated the Village well in the past. Tom Karnes questioned if it would be possible to complete the water phase of the SCADA system in 2020. Zach deferred that decision to Council, stating there is potential for this to move quickly if that’s the direction Council would like to go.
- Online Auction- Asset items sold through online bidding courtesy of Darren Bok at United Edge Real Estate was successful; Special thank you to Mr Bok for time and effort to assist the Village in this process
- LMI Study– Decided to allow MVPO to begin process by completing the first two sendoffs of letters in an effort to protect residents’ privacy of information; will go door to door if 300 residents do not respond. (300 responses are necessary to acquire a valid survey)
- Substation Security System– Troy is still in process of speaking to Metalink to determine if fiber inside substation will efficiently power/control security cameras.
- DeWine– New Cares Act information was released today that could assist eligible small businesses and residents. Zach intends to find out more information about the relief programs that are available. There is only a small window of time to apply as the program ends on December 30, 2020.
Fiscal Officer Update by Denise Knecht:
- TH3 Bond– received from Dinsmore, once it is executed with signatures a copy will be sent to Council members
- Edgerton Senior Center- put together a shopping cart with items previously discussed to assist at Senior Center with Covid realted items, close to price agreed upon of $1,250; biggest ticket item is sanitizing backpack sprayer to disinfect hall
- Laptops– email was forwarded to Council with options regarding Telecommunication system; need to make decision soon so Robert can place order
- October 2020 Financials– were completed towards end of day today, will be ready for signatures at the next meeting
- Housekeeping items– currently AMP energy bill is the only item that will require legislation to increase the fund; can be moved from Capital line to the Energy line without appropriation
- 2021 Budget- would like to have Budget Ordinance passed by first meeting in December
Mayor Update by Robert Day
- Special meeting– would like to hold Special meeting next week to discuss only 2021 budget; Council agreed to hold a meeting Monday, November 9, 2020 @ 6:00 pm
- Electric building– has been in contact with Thiel construction to discuss potential of getting new building in place before end of 2020
- Williams Co Commissioner Rummel– still discussing small business assistance possibilities
- Catch Basin– spoke with Bryan Excavating who advised catch basin in front of Methodist Church should be torn out, raised, filled with stone, then repaved with asphalt; Bryan Excavating could assist next Spring if there was to be any work done in the Village- this would reduce cost by nearly half
- Edgerton Village Market– spoke with owner, Kevin Taylor for updated cost list for items to be donated to Edgerton Food Pantry with CARES Act funding
- Trunk-or-Treat– successful, great turnout and has been given many great ideas for next year to continue success
- Christmas Decorating– already been approached by individuals wanting to assist with decorating; would be great to have more than in the past as well as being put up sooner and enjoy longer
- Motion to pay bills 11.02.20:
|
Muehlfeld, Roger |
Y |
|
VanAusdale, Leslie |
Y |
|
Thiel, Dean |
Y MOTION |
|
Wallace, Chuck |
Y |
|
Gruver, Jason |
Y 2ND |
|
Karnes, Tom |
Y |
Motion passes 6-0
Council Discussion:
PLAYGROUND EQUIPMENT- Jason Gruver asked what the plan was for playground equipment that was purchased at auction. The Village playground equipment pieces that were placed in the online auction of Village items needs to be removed before the new equipment can be placed. Once this is done, there has also been discussion of removing pieces located next to the body of water at Miller Park, and expanding the play area where the new equipment will go. Equipment is being stored outside next to the electric department and should not be effected by the weather.
ASSET MANAGEMENT- Gruver stated that to this point the EPA has only required an asset management plan for the water utility, but Kip Pahl has expressed that it probably won’t be long before it is required for wastewater as well. Gruver voiced his opinion that it is imperative to move forward with a plan for the remaining utilities, which include electric, wastewater, street and TH3 building assessment. Leslie VanAusdale asked if there were updated quotes from Poggemeyer for each phase of the plan. Dohner had a quote from February 18, 2020. Denise shared an updated quote she obtained from Poggemeyer that had slightly increased amounts that was used for 2020 Budget. VanAusdale then asked if phases had to be completed one at a time. Gruver believes that it was previously presented that there are different entities within the group that complete the plan for each system so completing all at the same time shouldn’t be a problem. Gruver proposed moving forward as it is already in the budget for 2020. Council agreed and comments were made that insinuated this should have been done a long time ago. A motion was made.
- Motion to move forward with the remaining phases of Asset Management through Poggemeyer Design Group:
|
Muehlfeld, Roger |
Y MOTION |
|
VanAusdale, Leslie |
Y 2ND |
|
Thiel, Dean |
Y |
|
Wallace, Chuck |
Y |
|
Gruver, Jason |
Y |
|
Karnes, Tom |
Y |
Motion passes 6-0
HABITAT HOME- Gruver questioned the flags that were placed to portray the projected size and location of the home to be built. He stated that he has reservations based on the close proximity to the driveway that leads to the back of TH3. The decision for placing it closer to the drive was based on access to utilities. It was also mentioned that the other side of the property would then be landlocked and not have much use. Mayor Day said there is an idea for that property that he didn’t want to discuss yet. Later in the meeting VanAusdale asked what the next step would be in the process or if there was anything needed from Council members to move forward. There will need to be a survey of the property to determine the lot size and a planning commission meeting held to rezone the property as it will be used for a residence. Dohner added most Habitat homes are placed in R3 areas, but there is potential for this to be zoned R2 given the ability for the lot to be wider and deeper.
TELECOMMUNICATION– Jason referred to the email Denise discussed during her update regarding the telecommunication estimate that was given by Robert Steele with Upward Digital. Gruver suggested the first 3 items from the original quote be purchased. The total of those 3 items comes relatively close to the amount that was committed to Upward Digital. The 3 key items includes 7 HP Pavilion X360 laptops (for each Council Members and Mayor), Microsoft Office Home & Business 2019 and Microsoft Windows 10 PRO upgrade. The consulting fee to install software will be additional. Tom Karnes was asked his opinion, given his IT career, and he responded he was good with that purchase. Gruver suggested taking action tonight to ensure it can be ordered and received in enough time before the end of the year.
- Motion to purchase first 3 line items on original quote provided by Robert Steele, Upward Digital & Consulting; this includes 7 HP laptops and software installs:
|
Muehlfeld, Roger |
Y |
|
VanAusdale, Leslie |
Y |
|
Thiel, Dean |
Y 2ND |
|
Wallace, Chuck |
NO |
|
Gruver, Jason |
Y MOTION |
|
Karnes, Tom |
Y |
Motion passes 5-1
BUDGET- Gruver suggested that in the coming years Council should begin getting involved in budget discussion with Denise prior to October. Jason feels it would be beneficial to hold a Special meeting every month beginning in June that focused on the next year’s budget only. Gruver also stated the advantage of rolling our sleeves up from June to September and holding budget workshops would allow Council to have the say they desire. VanAusdale agreed that is a great idea. Mayor Day also showed favoritism to this idea, for the purpose of assisting Denise in the process for her protection and sharing in responsibility this large task.
TRUNK OR TREAT- Chuck Wallace thought trunk or treat went well, but heard suggestions to reduce the time frame back to an hour instead of 1.5 hours. It was also brought to Chuck’s attention that a Christmas lighting ceremony would be a nice community event that we could begin planning now and hopefully accomplish right after Thanksgiving.
SIGN- Tom Karnes asked if the dedication signs for Sherolee Kepler Huet were going to be placed. Mayor Day informed him they had in fact been put up at all for Village entrances, however; the signs are not very large but it could be a lighting issue and will be looked into.
- Motion to enter into executive session for the discipline of a public employee at 7:49 PM :
|
Muehlfeld, Roger |
Y |
|
VanAusdale, Leslie |
Y MOTION |
|
Thiel, Dean |
Y 2ND |
|
Wallace, Chuck |
Y |
|
Gruver, Jason |
Y |
|
Karnes, Tom |
Y |
Motion passes 6-0
- Motion to exit executive session At 8:42 PM:
|
Muehlfeld, Roger |
Y |
|
VanAusdale, Leslie |
Y |
|
Thiel, Dean |
Y 2ND |
|
Wallace, Chuck |
Y MOTION |
|
Gruver, Jason |
Y |
|
Karnes, Tom |
Y |
Motion passes 6-0
No action taken.
- Motion to enter into executive session for the discipline of a public employee at 8:43 PM:
|
Muehlfeld, Roger |
Y |
|
VanAusdale, Leslie |
Y MOTION |
|
Thiel, Dean |
Y |
|
Wallace, Chuck |
Y |
|
Gruver, Jason |
Y 2ND |
|
Karnes, Tom |
Y |
Motion passes 6-0
- Motion to exit executive session AT 8:54 PM:
|
Muehlfeld, Roger |
Y |
|
VanAusdale, Leslie |
Y 2ND |
|
Thiel, Dean |
Y |
|
Wallace, Chuck |
Y |
|
Gruver, Jason |
Y MOTION |
|
Karnes, Tom |
Y |
Motion passes 6-0
No action taken.
- Motion to adjourn at 8:55 PM:
|
Muehlfeld, Roger |
Y 2ND |
|
VanAusdale, Leslie |
Y |
|
Thiel, Dean |
Y |
|
Wallace, Chuck |
Y |
|
Gruver, Jason |
Y |
|
Karnes, Tom |
Y MOTION |
Motion